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Executive Support Specialist 1, Behavioral Health Services Section (Salem)
$50,088 - $65,868/Yr
Oregon.gov - Salem, OR
posted 3 months ago
Full-time - Entry Level
Onsite - Salem, OR
About the position
The Executive Support Specialist 1 for the Behavioral Health Services Section in Salem provides essential administrative and clerical support to the BHS Administration team and management staff. This role involves managing correspondence, serving as a communication liaison, and ensuring efficient office management while maintaining confidentiality and professionalism.
Responsibilities
- Provide confidential administrative support to the BHS Administration team.
- Manage correspondence and administrative documents.
- Serve as a communication liaison between the BHS Administrator and management staff.
- Coordinate office procedures and lead work responsibilities.
- Schedule meetings and manage calendars for the management team.
- Take and distribute meeting minutes and compose reports for distribution.
- Arrange travel itineraries and accommodations for staff.
- Maintain a high level of confidentiality and professionalism in all interactions.
- Encourage a cooperative team environment.
Requirements
- Three years of clerical/secretarial experience, including one year at a full performance level.
- Experience in typing, word processing, or document generation.
- Strong communication skills, both written and verbal.
- Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Teams).
- Ability to prioritize work assignments in a fast-paced environment.
- Experience working with other state agencies.
Nice-to-haves
- CJIS/LEDS certification
- Notary Public certification
- Experience with Center2 (AFAMIS)
- Experience with Workday
- Experience with DOC400 and Offender Management System (OMS)
Benefits
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
