Executive Support Specialist 1, Behavioral Health Services Section (Salem)

$50,088 - $65,868/Yr

Department Of Corrections - Salem, OR

Full-time - Entry Level

Onsite - Salem, OR

Justice, Public Order, and Safety Activities

About the position

The Executive Support Specialist 1 position within the Behavioral Health Services Section at the Oregon Department of Corrections provides essential administrative and clerical support to the BHS Administration team. This role involves managing correspondence, serving as a communication liaison, and ensuring efficient office management. The position requires a high level of confidentiality and professionalism while interacting with various stakeholders, including management staff and other state agencies.

Responsibilities

• Provide confidential administrative support to the BHS Administration team.
• Manage correspondence and administrative documents.
• Serve as a communication liaison between the BHS Administrator and management staff.
• Coordinate office procedures and manage calendars for scheduling meetings and events.
• Take and distribute meeting minutes and compose reports for distribution.
• Arrange travel itineraries and accommodations for staff.
• Maintain a high level of confidentiality and professionalism in all interactions.

Requirements

• Three years of clerical/secretarial experience, including one year at a full performance level.
• Experience in typing, word processing, or document generation.
• Strong communication skills, both written and verbal.
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to prioritize work assignments in a fast-paced environment.

Nice-to-haves

• CJIS/LEDS certification
• Notary Public certification
• Experience with Workday
• Experience with DOC400 and Offender Management System (OMS)
• Experience with Center2 (AFAMIS)

Benefits

• Dental insurance
• Disability insurance
• Flexible spending account
• Life insurance
• Military leave
• Paid holidays
• Paid military leave