Executive Virtual Assistant

MassMarkets - Doral, FL

Full-time - Entry Level

Doral, FL

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

About the position

We are seeking a highly organized, well-established, and detail-oriented Executive Virtual Assistant to join our team. As an Executive Virtual Assistant, you will perform various high-level administrative tasks and support our company's senior-level managers. Senior Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. The ideal candidate should be well-organized, have excellent time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Managing executive emails, scheduling meetings, providing timely reminders, and handling travel arrangements to ensure seamless daily operations.
• Creating and maintaining detailed schedules of events, appointments, and tasks, ensuring optimal time management and prioritization.
• Conducting thorough online research to support various projects and decision-making processes, providing accurate and relevant information.
• Writing and maintaining accurate records, compiling and distributing comprehensive reports, and handling other documentation tasks as needed.
• Planning and coordinating events, as well as managing travel logistics, including booking flights, accommodations, and transportation.

Requirements

• Diploma in Office Administration or a Secretarial Diploma
• Proven experience as an Executive Assistant, Virtual Assistant, or similar roles
• Experience in the telecommunications industry, including understanding FCC regulations, data privacy laws, and cybersecurity issues
• Proficiency in legal research databases and document management systems
• Strong analytical skills, attention to detail, effective communication abilities, and the capacity to work under tight deadlines
• Must have experience in booking travel and making travel arrangements internationally.
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite, Google Workspace, and other relevant software
• Ability to work independently and handle confidential information with discretion
• Strong research skills and attention to detail
• Flexibility to adapt to changing priorities and schedules
• Have a wired, high-speed internet connection (Download speed of 20 Mbps+)

Nice-to-haves

• Experience with telecommunications-specific software or compliance tools.

Benefits

• Paid Time Off: Earn PTO and paid holidays to take the time you need.
• Incentives & Rewards: Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations-and sometimes even cars!
• Health Benefits: Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 90 days of employment.
• Retirement Savings: Secure your future with retirement savings programs, where available.
• Disability Insurance: Short- and long-term disability coverage is available.
• Life Insurance: Access life insurance options to safeguard your loved ones.
• Career Growth: With a focus on internal promotions, employees enjoy significant advancement opportunities.
• Paid Training: Learn new skills while earning a paycheck.
• Fun, Engaging Work Environment: Enjoy a team-oriented culture that fosters collaboration and engagement.
• Casual Dress Code: Be comfortable while you work.