AppleOne - Irvine, CA

posted 2 months ago

Full-time - Entry Level
Onsite - Irvine, CA
Administrative and Support Services

About the position

We are currently seeking an Executive Assistant to provide essential support to our senior leadership team. This role is pivotal in ensuring that our executives can focus on strategic initiatives while you handle the administrative tasks that keep the office running smoothly. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. You will be responsible for managing a variety of administrative duties, which will require you to be organized, efficient, and able to prioritize tasks effectively. In this position, you will organize and prepare for meetings, which includes gathering necessary documents and attending to all logistics associated with these meetings. You will also be the first point of contact for phone calls, ensuring that messages and information are communicated promptly to the executive. Your role will involve prioritizing emails and responding when necessary, as well as drafting, reviewing, and sending communications on behalf of the company executive. Additionally, you will manage the executive's schedule, coordinate travel arrangements, and maintain various records and documents. This is a temporary to hire position, and we are looking for candidates who can start immediately and are located within a 10-mile radius of Anaheim, California.

Responsibilities

  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
  • Answer and respond to phone calls, communicate messages and information to the executive.
  • Prioritize emails and respond when necessary.
  • Draft, review, and send communications on behalf of the company executive.
  • Manage scheduling for the company executive.
  • Coordinate travel arrangements for the executive.
  • Maintain various records and documents for the company executive.

Requirements

  • 2-3 years of Executive Assistant experience.
  • Exceptional communication skills.
  • Meticulous attention to detail.
  • Experience working in an office environment.
  • Ability to perform administrative duties and provide support to managers.

Benefits

  • Major medical insurance
  • Dental insurance
  • Vision insurance
  • 401k plan
  • Statutory sick pay where required
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