Experienced House Manager/Personal Assistant Needed in San Francisco and Marin

$250,000 - $250,000/Yr

Estatejobs.Com - San Francisco, CA

Full-time - Mid Level

Onsite - San Francisco, CA

About the position

We are seeking an experienced House Manager/Personal Assistant to support a blended family in San Francisco and Marin. The family consists of a mother with three children and a father with three children, all under the age of 7. The position is full-time and requires the candidate to be on-site at their various properties, starting in the Presidio Heights home and transitioning to Belvedere in April 2025 once construction is completed. The family also has a home in Napa. The ideal candidate will be someone who is collaborative, proactive, and has a warm personality, ensuring that the household runs smoothly and remains a cheerful environment for the children and the family. The candidate should have a minimum of 5 years of household management experience, demonstrating longevity in previous positions. The family values open communication and expects the House Manager/Personal Assistant to take ownership of tasks while providing necessary updates. The role requires a detail-oriented individual who can think ahead and manage a team of nannies effectively. The candidate should be IT savvy, proficient in Microsoft Office, Google Suite, and Apple products, as the family uses both MAC and PC systems. The position also requires strong problem-solving skills, the ability to remain composed under pressure, and exceptional organizational and communication abilities. The candidate must be comfortable with children and willing to assist with childcare needs when necessary.

Responsibilities

• Provide direct support to the principal and family.
• Oversee family calendar and create nannies' rota and regular schedules.
• Manage travel itineraries, birthday parties, and liaise with property managers at other homes.
• Schedule vendors and manage vendor relationships.
• Conduct personal shopping and errands.
• Plan and execute events, including purchasing, mailing, or wrapping gifts, and assisting with event planning.
• Maintain vendor records and contracts.
• Research and manage special projects as assigned.
• Provide daily onsite support to ensure a smoothly running household.
• Create systems for standard household maintenance, including pest control, light bulb replacement, recycling, and supply ordering.
• Manage and troubleshoot real-time household emergencies and provide after-hour support if needed.
• Oversee home improvements and new construction.

Requirements

• Minimum 5 years of household management experience, with a preference for more.
• Bachelor's Degree or higher, or vocational degree plus equivalent work experience.
• Ability to remain composed under pressure while maintaining professionalism.
• Strong problem-solving skills and creative thinking for unexpected challenges.
• IT savvy with proficiency in Microsoft Office, Google Suite, and Apple products.
• Exceptional organizational, communication (verbal and written), interpersonal, and critical thinking abilities.
• Excellent time management and multitasking skills, with initiative and self-direction.
• High discretion, honesty, integrity, and emotional intelligence.

Nice-to-haves

• Experience managing a team of nannies.
• Previous childcare experience.

Benefits

• Full medical insurance coverage.
• 401k retirement plan.
• Competitive salary ranging from $150,000 to $250,000 depending on experience.