Experienced Real Estate Office Administrator Transaction Coordinator

$39,520 - $47,840/Yr

RE/MAX - Benicia, CA

Full-time - Mid Level

Benicia, CA

1,001-5,000 employees

Real Estate

About the position

The Real Estate Office Administrator Transaction Coordinator position at RE/MAX Gold in Benicia, CA, is a full-time role that requires an experienced individual to manage various office operations and real estate transactions. This position serves as a crucial interface within the office, overseeing the daily operations, managing social media accounts, and coordinating real estate transactions. The ideal candidate will have a solid background in real estate administration, particularly in handling transactions through MLS and Skyslope, although a real estate license is not required. Founded in 1994, RE/MAX Gold has grown from two offices to over 3,000 productive agents across multiple states, making it the largest independently owned real estate company in California and the #1 RE/MAX in the world. The company is known for attracting top professionals in the industry and is committed to providing a high-energy, professional work environment. As a Transaction Coordinator, you will play a vital role in supporting agents throughout the escrow process, ensuring that all transactions are managed efficiently and effectively. In this role, you will be responsible for opening and closing the office during operating hours, greeting clients, managing office events, and auditing transactions in collaboration with the office leader. You will also oversee the branch's social media presence, create marketing materials using design platforms like Canva, and track important transaction dates on a paperless platform. The position requires strong organizational skills, the ability to multitask, and a proactive approach to problem-solving. This is an exciting opportunity to be part of a growing company that values continued training and development, offering a competitive salary along with a benefits package that includes health, dental, and vision insurance, as well as paid time off. Transaction coordinators also have the potential to earn bonuses on closed transaction files, making this a rewarding position for the right candidate.

Responsibilities

• Open and close office during operating hours.
• Take incoming calls and greet customers and clients.
• Coordinate with the manager for any office events.
• Manage and continually audit transactions as a team with the office leader.
• Participate in any company led training opportunities or meetings.
• Manage expired/cancelled transactions on a paperless platform.
• Oversee branch social media account.
• Create and distribute branch flyers using Canva and other design platforms.
• Track and enter crucial dates for transactions on a paperless platform.
• Create broker demands and distribute to all necessary parties.
• Oversee and assist agents with transactions throughout the escrow process.
• Enter and close out properties into the MLS.
• Perform additional duties as required.

Requirements

• Possess a solid administrative background with strong computer capabilities.
• Strong interpersonal communication skills.
• Proficient in design websites such as Canva.
• Experience in professional social media interactions.
• Ability to adapt to changing conditions.
• Demonstrate ability to multi-task.
• Ability to work independently and with direction.
• In-office attendance is required.
• Superior problem-solving skills.
• Highly efficient and organizational skills are a must.

Nice-to-haves

• Real estate transaction management experience is preferred.
• Experience with MLS and Skyslope is preferred.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Bonus opportunities