Facilities and Operations Coordinator

$64,700 - $87,100/Yr

Public Company Accounting Oversight Board - Washington, DC

Full-time - Entry Level

Hybrid - Washington, DC

Professional, Scientific, and Technical Services

About the position

The Public Company Accounting Oversight Board (PCAOB) is seeking a Facilities and Operations Coordinator to support day-to-day facilities operations at the PCAOB headquarters and regional site locations, as well as for 100% remote staff requirements. This role will involve providing a variety of administrative support to the Facilities and Operations team, ensuring effective communication with customers and vendors, and coordinating various projects and tasks across divisions. The position is essential to the organization's daily operations and requires in-person work as directed by the supervisor.

Responsibilities

• Support all ongoing Facilities and Operations initiatives for the PCAOB.
• Coordinate Facilities and Operations projects/tasks across various divisions/departments.
• Provide ongoing, transparent, and effective communication with Facilities and Operations customers and vendors.
• Request vendor quotes and prepare Facilities and Operations related purchase requisitions.
• Approve Facilities and Operations vendor invoices.
• Assist with day-to-day and project-based vendor coordination.
• Provide event management support, including requesting relevant quotes and coordinating catering.
• Plan and collaborate with building management at all PCAOB sites.
• Serve as receptionist as needed.
• Document and update Facilities and Operations procedural documents.
• Facilitate the onboarding and offboarding of Facilities and Operations contract third-party vendors.
• Assign, move, add, and/or change tickets in ticketing software.
• Assist in maintaining Facilities and Operations SharePoint sites, libraries, and databases.
• Serve as a member of the PCAOB Emergency Management Team and participate in emergency drills and building evacuations.
• Travel to PCAOB site locations periodically to provide facilities and operational support.
• Maintain training certification in First Aid, CPR, and AED.
• Perform other duties as necessary.

Requirements

• Minimum of 5+ years of solid administrative experience in a professional atmosphere.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Project.
• Experience in editing SharePoint.
• Excellent client-facing and internal stakeholder communication skills.
• Must be flexible, dependable, and able to work independently.
• Must have a professional, positive attitude, and strong critical thinking skills.
• Must take initiative, have excellent organization skills, and the ability to multi-task and prioritize work appropriately.
• Ability to handle confidential matters with professionalism and discretion.
• Ability to lift fifty pounds.
• Ability to work non-standard hours and overtime on occasion.
• Ability to travel to other PCAOB offices up to 25%.
• Must be legally authorized to work in the United States without the need for employer sponsorship.

Nice-to-haves

• Bachelor's degree.

Benefits

• Generous paid time off - Up to 6 weeks annually, in addition to 12 federal holidays, 2 floating holidays, and a year-end break.
• Highly competitive 401(k) match and savings options - Immediate vesting and contributions matched dollar for dollar, up to 7 percent of eligible compensation.
• Comprehensive health benefit offerings - Medical, dental, and vision plans.
• Supportive paid family leave benefits - Up to 16 weeks paid parental leave and up to 16 weeks paid caregiver leave.
• Life insurance benefits - Basic life and AD&D insurance provided; supplemental insurance also available.
• Education benefits - PCAOB staff qualify for the Public Service Loan Forgiveness (PSLF) program.
• Well-being and family resources - Mental health and well-being resources, paid volunteer time, emergency child/adult dependent back-up care services, family-forming assistance, discounted gym memberships, employee assistance program (EAP).
• Commuter benefits - Tax-free employer subsidy and pretax employee deductions.