Facilities and Operations Coordinator

$47,445 - $52,874/Yr

Colorado Health Network - Denver, CO

Full-time - Entry Level

Denver, CO

Ambulatory Health Care Services

About the position

The Operations and Facilities Coordinator plays a crucial role in managing the administrative needs of Colorado Health Network Inc. This position is non-exempt and reports directly to the Operations Manager. The primary responsibilities include overseeing the general maintenance and upkeep of the building, scheduling service calls, and managing building access control. The coordinator will also be involved in snow removal, landscaping, and other facility-related functions. In addition to these tasks, the role encompasses maintaining files, kitchen cleanliness, inventorying data and equipment, and formatting reports and presentations. The coordinator will assist with meeting logistics and ensure the office operates smoothly, providing backup support for administrative duties as needed. The position requires a proactive approach to track requests related to building issues, coordinate state-wide improvements, and perform minor repairs. Exceptional internal customer service is essential, as the coordinator will handle employee requests and manage supplies efficiently. The role also involves creating company ID badges, maintaining inventory, and entering data into donor databases. The coordinator will assist senior management with executive duties, promote positive client relations, and participate in company meetings. Accurate expense and time tracking are critical, along with responsible use of company resources. The coordinator will provide regular updates to project managers and assess workload to manage multiple responsibilities effectively. This position is essential for the organization, especially in light of COVID-19, as all employees are required to be vaccinated. Reasonable accommodations for medical and religious purposes will be discussed during the hiring process. The ideal candidate will have at least one year of related experience and a minimum of an Associate's degree, with a Bachelor's degree preferred. Colorado Health Network Inc. encourages applications from individuals with diverse backgrounds and experiences, particularly those who can contribute to harm reduction and sexual health services.

Responsibilities

• Monitor and manage the administrative needs of the organization.
• Oversee general maintenance and upkeep of the building.
• Schedule service calls and maintain building access control.
• Perform minor repairs such as battery changes and troubleshooting.
• Exhibit exceptional internal customer service regarding employee requests.
• Track postage/copier/printer meter readings and manage supplies.
• Conduct cost analysis to obtain competitive pricing on office supplies.
• Create and distribute company ID badges.
• Update and maintain computer/furniture/key inventory.
• Enter data into donor database and maintain check receipts spreadsheet.
• Maintain general upkeep of the building, including snow removal and litter removal.
• Assist Directors/Senior Management with executive duties as needed.
• Promote positive client relations and participate in company meetings.
• Accurate and timely expense and time tracking.
• Provide regular written and verbal status updates to project managers.
• Assess workload and manage multiple responsibilities efficiently.

Requirements

• One year of related experience is required.
• Minimum Associate's degree; Bachelor's degree is preferred.
• Experience with Microsoft Outlook, Word, Excel, Access, SharePoint, and the internet is necessary.
• Excellent communication, client relations, and management skills are required.
• Highly organized and detail-oriented with personal and professional accountability.

Nice-to-haves

• Experience in facilities management or operations coordination is preferred.
• Familiarity with basic office and database computer programs is beneficial.

Benefits

• Health Insurance
• Dental Insurance
• Vision Plan
• 403(b)
• Legal Shield
• Flexible Spending Account (FSA)
• Life Insurance
• Employee Assistance Program (EAP)
• Long-Term and Short-Term Disability