Facilities Coordinator

ZipRecruiter - Copiague, NY

Full-time

Copiague, NY

About the position

The Facilities Coordinator at CL Visual is responsible for ensuring smooth and efficient operations across various departments, including Printing, Installation, and Production/Finishing. This role involves overseeing facility maintenance, addressing maintenance issues, and ensuring a safe working environment. The Facilities Coordinator collaborates with the General Manager and other team members to implement standard operating procedures, manage budgets, and lead safety initiatives.

Responsibilities

• Oversee daily facility operations and coordinate with vendors and service providers to ensure a safe working environment.
• Ensure all equipment is functional and safe, managing routine maintenance and repairs with timely completion.
• Collaborate with vendors on maintenance and improvement projects (e.g., HVAC, plumbing, electrical).
• Act as a liaison between the Office Manager, General Manager, employees, and vendors.
• Contribute to the development and enforcement of safety policies, ensuring a safer workplace.
• Lead Safety Committee and run all safety meetings and training throughout the entire company.
• Conduct weekly department meetings and daily team huddles.
• Assist with setup and breakdown for meetings and events, coordinating special facility needs with the Office Manager and/or General Manager.
• Support budget tracking and document ongoing projects for timely task completion with specific departments.
• Manage employee schedules in relevant departments.
• Ensure compliance with OSHA and forklift certifications.
• Coordinate all logistics for incoming and outgoing deliveries and shipments.
• Respond swiftly to facility-related emergencies and coordinate appropriate actions.
• Maintain traffic management of the Print Room Trello board, ensuring all cards are attended to in a timely manner.
• Perform other related duties as assigned.

Requirements

• A minimum of three years of relevant experience is required.
• Strong verbal and written communication skills, along with excellent time management.
• Proven supervisory skills.
• Proficient in Microsoft Office Suite, Trainual, Trello, or similar management software for creating and maintaining reports and logs.
• Fluent in Spanish and English.
• Exceptional organizational skills and attention to detail.
• Ability to develop and implement processes.