Facilities Coordinator

EssilorLuxottica - Sidney, ME

Full-time - Entry Level

Hybrid - Sidney, ME

10,001+ employees

About the position

The Facilities Coordinator at EssilorLuxottica plays a crucial role in ensuring an optimal working environment across the store network, which includes brands like Sunglass Hut, OPSM, Oakley, and Laubman & Pank. This position involves liaising with internal and external parties, overseeing maintenance and safety inspections, and managing store fit-outs and special projects. The role also offers travel opportunities within Australia and New Zealand, providing a varied and rewarding experience.

Responsibilities

• Oversee sourcing and management of spare/repair parts while aligning with design and construction teams.
• Manage all daily maintenance tickets from stores, ensuring timely resolutions.
• Ensure compliance with safety requirements, OHS legislation, and company policies.
• Provide client delivery, management skills, and maintain high stakeholder engagement.
• Coordinate and manage store maintenance requests, including approvals and capital expenditure processes.
• Maintain P2P compliance and oversee vendor management, including relationships, performance, pricing, and invoicing.
• Act as the point of contact for scheduled maintenance contractors, providing feedback and reviewing performance reports.
• Handle defect management for refurbished stores, ensuring timely logging & resolution.
• Liaise with stores and franchisees to ensure operational needs are met and expectations upheld.
• Maintain reporting on maintenance tickets, defects, outstanding invoices.
• Empower stakeholders by providing systems for operational autonomy and coordinating effective fit-out processes.
• Conduct meetings with stakeholders, vendors, and internal teams to uphold warranties and maintenance standards.

Requirements

• Ideally 2 years' experience within facilities management or similar field.
• Proficient in project management, organizational, time management, and prioritization skills.
• Skilled in relationship management, effective communication, and influencing others.
• Adept at managing multiple tasks, projects, and functions simultaneously with problem-solving expertise.
• Proficient in Microsoft Office, including intermediate Excel, and beginner-level SAP knowledge.
• Motivated, confident, enthusiastic, and a strong team player willing to contribute as needed.
• Proactively seeks continuous improvement and stays informed about industry trends and evolving technologies.
• Applies new knowledge and skills to enhance job performance and deliver results.
• Focused on building and maintaining positive relationships with stakeholders and colleagues.

Benefits

• A generous yearly product allowance for you to spend across our portfolio of brands.
• Wellness amenities including reformer Pilates studio, Yoga classes, Personal training, and Bike storage.
• Abundance of local cafes, a major shopping centre, and close to public transport facilities.
• Global volunteering opportunities through our OneSight Foundation.
• Wide range of career opportunities across the EssilorLuxottica network.
• Complimentary full-time concierge services offering an exclusive hotel-style experience!
• Options for a hybrid working environment.