Eskenazi Health - Indianapolis, IN
posted 3 months ago
The Facilities Engineering Reporting and Operations Coordinator at Eskenazi Health serves as the primary dispatch contact for plant operations, playing a crucial role in managing all data, programs, and documentation related to facilities engineering work orders, compliance, and infrastructure. This position is essential for ensuring that the facilities operate smoothly and efficiently, providing a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities. The coordinator is responsible for overseeing urgent phone requests, updating daily boards with high-priority equipment issues, and routing urgent needs to the appropriate technicians, supervisors, and managers for timely resolution. In addition to dispatch duties, the coordinator is tasked with creating, editing, and completing applicable work orders, reviewing work order dashboards daily to ensure assignments are progressing and completed. Monthly assessments of all work order preventive maintenance (PM) tasks are conducted to ensure compliance, with follow-ups made to responsible supervisors. The role also involves effective operational task coordination related to regulatory compliance document management, maintenance record keeping, and scheduling test and maintenance activities for critical systems such as elevators and boilers. The coordinator facilitates department administrative tasks, including creating spreadsheets, PowerPoint presentations, staff reports, and managing SharePoint site content. They provide support during audits by the Joint Commission, State Board, and Fire Marshall, presenting compliance documentation as needed. Maintaining a detailed inventory of all equipment and spare parts is also a key responsibility, along with creating and maintaining both digital and physical compliance documentation. The coordinator collaborates with facility management to develop and maintain schedules and resource leveling using the work order program, and they are responsible for reporting on key performance indicators to identify potential failures and increase efficiency throughout the environment. Additionally, the coordinator administers the work order program and temperature monitoring system for medical and nutritional systems, serving on-call as required.