Facilities Maintenances Coordinator (ETS) | Temporary

University Of Oxford - Atlanta, GA

Full-time - Entry Level

Remote - Atlanta, GA

Publishing Industries

About the position

The Facilities Maintenance Coordinator at Grady Hospital will provide interim support during the transition of the Assistant Director and the new Facilities Manager. This role is crucial for enhancing coordination between Emory and Grady facilities planning representatives, focusing on space planning and operational efficiency within the campus. The ideal candidate will be responsible for ensuring that all facilities are safe and available for teaching and research, while also assisting in budget preparation and various administrative tasks.

Responsibilities

• Plan, direct, and coordinate facilities operations for the department.
• Ensure that all facilities (buildings, supplies, and equipment) for teaching and research are available and safe.
• Assist in the preparation of the department's facilities budget.
• Work with administrative leadership on assessment/validation of space and inventory.
• Track and update the Grady Space Request Form and follow up as necessary.
• Submit service Work Orders (WOs) and follow up on action completion.
• Assist Manager with room setups and moving furniture in partnership with campus staging and maintenance.
• Assist Manager with vendor quotes.
• Coordinate required safety/security drills and follow up action planning.
• Coordinate required training sessions/series with internal and external vendors.
• Partner with campus services and other contracted services to monitor and close outstanding issues.
• Partner with Grady campus maintenance team to ensure the completion of open work orders.
• Train and provide backup to the Grady campus mailroom.
• Coordinate/facilitate the weekly facilities leadership meeting and ensure capture and distribution of action items.
• Maintain Grady campus facilities project plan.
• Perform other duties as assigned.

Requirements

• A bachelor's degree in construction, engineering, architecture, or a related field.
• One year of experience in coordinating large projects or events, or an equivalent combination of experience, education, and training.