Georgetown University - Washington, DC

posted 4 months ago

Full-time - Mid Level
Washington, DC
Educational Services

About the position

The Facilities Operations Analyst at Georgetown University plays a crucial role in the management and oversight of financial resources within the Facilities Management Department. This position serves as a liaison between Facilities Management Directors, supervisors, and managers, ensuring that purchasing requests are completed efficiently. The analyst is responsible for coordinating various management activities, including strategic planning, business practices, forecasting, and budgeting. A significant part of the role involves managing monthly chargebacks and reconciling work orders to ensure that campus facilities are maintained effectively and at a reasonable cost. In addition to financial oversight, the Facilities Operations Analyst is tasked with developing and improving business processes and procedures within Facilities Management. This includes recommending process improvements to maintain continuous quality enhancements. The analyst must also administer communication and coordination with high-level officials both within and outside the University, particularly during emergency situations. A key responsibility is to work within the University’s Computer Maintenance Management System (CMMS) to ensure that financial information is accurate and aligns with chargeback requirements. The position reports to the PFM Finance Officer and operates under broad general guidance concerning resource support activities. The analyst is expected to manage multiple tasks effectively and adapt to changes in a dynamic work environment. This role is designated as essential, meaning the incumbent must report to work during inclement weather, regardless of the University’s operational status. The work mode is hybrid, allowing for a combination of in-office and remote work, with the understanding that this designation may change based on the University’s evolving needs.

Responsibilities

  • Serve as a liaison with Facilities Management Directors, supervisors, and managers to manage financial resources.
  • Coordinate management activities of the Facilities Management Department, including strategic planning and business practices.
  • Oversee and administer all financial operations of Facilities Management's cost centers.
  • Develop and improve business processes and procedures within Facilities Management.
  • Administer communication and coordination with high-level officials and field personnel, especially in emergencies.
  • Work within the University CMMS system to ensure financial information is accurate for chargeback.

Requirements

  • Bachelor's degree, preferably with familiarity in facilities management or a related field.
  • 5-7 years of progressively responsible facilities management experience, including program budgeting, personnel, and procurement.
  • At least 3 years of analytic experience.
  • High comfort level with personal computer technology and capability to master the organization's CMMS.
  • Strong written and verbal communication skills to convey information effectively to all levels of staff.
  • Analytic ability and capability to use technology for generating reports and studies.
  • Ability to prioritize and manage multiple tasks in a dynamic work environment.
  • Possession of a valid driver license.

Benefits

  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Disability insurance
  • Life insurance
  • Retirement savings
  • Tuition assistance
  • Work-life balance benefits
  • Employee discounts
  • Voluntary insurance options
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