Facilities Operations & Site Coordinator (4482C) - Haas School of Business - 73808

$70,117 - $82,139/Yr

University of California - Berkeley, CA

Full-time - Mid Level

Berkeley, CA

Educational Services

About the position

The Facilities Operations & Site Coordinator at the Haas School of Business, University of California Berkeley, is responsible for coordinating and monitoring maintenance and service requests for assigned facilities. This role serves as a liaison between various departments and Campus Facilities Services, ensuring effective communication and timely completion of tasks. The position emphasizes a commitment to diversity, equity, and inclusion, fostering a collaborative and supportive work environment.

Responsibilities

• Coordinates, monitors and tracks all maintenance, custodial, grounds, and other service requests by Campus Facilities Services and outside vendors.
• Staffs Facilities dispatch counter and telephone during business hours.
• Provides administrative support to the Facilities Unit.
• Acts as the go-to person for all Haas facilities-related inquiries.
• Manages the fixit@Haas mailbox and processes work orders.
• Enters updates daily into CMMS work orders and communicates directly with customers via Fixit@Haas and ServiceNow.
• Assists Facilities Manager in coordinating office moves for staff and faculty.
• Maintains accurate records of access control activities and manages key distribution.
• Works with onsite contractors to coordinate work schedules and track progress.
• Trains and supervises 1-2 student workers in administrative tasks and work order processing.
• May act as Building Coordinator for emergency preparedness and communication liaison between campus service agencies and building occupants.
• Maintains compliance with OSHA/EH&S regulations and implements safety policies.

Requirements

• Bachelor's degree in a related area or equivalent experience/training.
• Working knowledge of facility maintenance practices and procedures.
• Understanding of safety and emergency preparedness protocols.
• Strong organizational skills to manage multiple projects and deadlines.
• Excellent written communication skills for preparing reports and training documents.
• Ability to work independently and as part of a team.
• Interpersonal skills to promote diversity, equity, inclusion, and belonging.

Nice-to-haves

• Experience with ServiceNow and CMMS systems.
• Knowledge of budgeting processes.

Benefits

• Comprehensive UC Benefits package including health insurance, retirement plans, and paid time off for professional development activities.