Facilities Project Coordinator #570877018

$33,280 - $49,920/Yr

Cal Poly Pomona Foundation - Pomona, CA

Full-time - Mid Level

Pomona, CA

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

The Facilities Project Coordinator will work closely with the Facilities Manager to support all facilities activities. This role involves providing administrative support to the Facilities Manager and the Facilities organization, managing office functions including the Work Order system, distributing work orders, and overseeing daily office operations. The coordinator will handle accounts payable, maintain office records, and provide general support services. Additionally, the Facilities Coordinator will manage all outside contractors in support of the Facilities Department, which includes maintaining records and contracts, scheduling project activities, and providing overall scheduling support. In this position, you will coordinate with vendors and contractors to conduct research, obtain bids, and plan the project calendar. You will assist in developing project scopes, budgets, and timelines, as well as coordinate maintenance projects and upcoming initiatives. The role also involves assisting with the bid and award process, coordinating the activities of construction teams, and providing oversight for the installation of projects. You will play a key role in resolving design and construction conflicts and ensuring effective communication with customers regarding project processes and procedures. Moreover, the Facilities Project Coordinator will manage keys issued to staff and vendors, including the check-in and check-out process. You will research charges disputed by residents and assist the Facilities Manager with the appeal process. Additionally, you will be responsible for updating all facilities lock change files and maintaining the log book within the key room.

Responsibilities

• Provide administrative support to the Facilities Manager and the Facilities organization.
• Manage office functions including the Work Order system and daily office operations.
• Handle accounts payable and maintain office records.
• Manage all outside contractors in support of the Facilities Department.
• Coordinate with vendors/contractors in conducting research and obtaining bids.
• Assist with the development of project scope, budget, and timeline.
• Coordinate maintenance projects and upcoming initiatives.
• Assist with the bid and award process.
• Coordinate the activities of construction teams and provide oversight for project installations.
• Assist in design/construction conflict resolutions and ensure communication to customers on project processes.
• Manage keys issued to staff and vendors, including check-in and check-out processes.
• Research disputed charges by residents and assist with the appeal process.
• Update facilities lock change files and maintain the log book within the key room.

Requirements

• High school diploma or GED; Associate's degree preferred.
• 2 to 4 years of related experience and/or training, or equivalent combination of education and experience.
• Experience in project coordination and management.

Nice-to-haves

• Experience in facilities management or construction project coordination.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.

Benefits

• Health insurance
• Dental insurance
• Tuition reimbursement
• Vision insurance