Facilities Project Coordinator

$58,240 - $68,640/Yr

Ben Bridge Jeweler - Seattle, WA

Full-time - Mid Level

Seattle, WA

11-50 employees

Clothing, Clothing Accessories, Shoe, and Jewelry Retailers

About the position

Ben Bridge Jeweler has been a trusted name in the jewelry industry for over 110 years, proudly operating as a subsidiary of Berkshire Hathaway. With thirty-six stores across the United States, we are dedicated to providing our customers with exceptional service and quality jewelry that holds sentimental value for generations. Our philosophy is to build lasting relationships with our customers, ensuring that we are their jeweler for life. The Facilities Project Coordinator plays a crucial role in supporting both our corporate office and retail store locations. This position is responsible for tracking the completion of work orders and the duration of responses to these orders. The coordinator will provide essential administrative support to the Facilities team, ensuring that all maintenance and operational needs are met efficiently. Key responsibilities include arranging and monitoring maintenance and cleaning needs for office spaces and equipment, maintaining the corporate supply room, and operating the Facilities Help Desk through Fresh Service for repairs and maintenance. The coordinator will also serve as the primary contact for building management and vendors, maintain documentation related to new construction and renovations, assist in budget tracking, and support health and safety committee meetings. This role may also involve occasional backup for the front desk and other duties as assigned.

Responsibilities

• Arranges and monitors offices and store maintenance, preventative maintenance and cleaning needs of the office spaces and the equipment.
• Maintains and stocks the corporate supply room; orders all corporate office supplies.
• Stocks corporate office breakroom on a daily basis.
• Operates the Facilities Help Desk thru Fresh Service (work order repairs/maintenance/security).
• Provides administrative support to the Director of Facilities and Construction, Sr. Loss Prevention and Security and the Facilities Manager.
• Primary contact for corporate office for building management and vendors responsible for repairs and maintenance.
• Maintains all store documentation folders related to new construction and renovations.
• Assists in updating all project costs and budgets.
• Maintains all vendor certificates of insurance to ensure they are up to date and current.
• Tracks all construction and capital improvement budgets.
• Assists with health and safety committee meetings, prepare meeting minutes and communication to the Safety committee.
• Functions as a backup for the front desk on occasion.
• Other duties as assigned.

Requirements

• 5 years of administrative/coordination experience preferably on a facilities team.
• Minimum High School Diploma or equivalent; Advanced degree preferred.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, and Excel).
• Knowledge of Excel and formulas for financial documents.

Nice-to-haves

• Commitment to outstanding customer service for our store associates and office associates.
• Demonstrates a helpful, willing and professional attitude towards assisting associates and working with leaders.
• Excellent listening, written and verbal communication skills.
• Ability to effectively present information and respond effectively to time sensitive issues.
• Ability to solve problems involving several options in situations.
• Strong attention to detail to ensure accuracy of work.

Benefits

• Store discount
• Paid training
• Paid jury duty
• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance
• Pet insurance