Facilities Project Coordinator

Aston Carter - Frederick, MD

Full-time - Mid Level

Frederick, MD

Administrative and Support Services

About the position

The Facilities Project Coordinator at Aston Carter is a pivotal role responsible for the scheduling and management of preventive maintenance (PM) and corrective maintenance tasks for both production and non-production related equipment and systems. This position requires effective communication with Production Managers, Facilities Managers, Supervisors, and contract personnel to optimize maintenance schedules and minimize production downtime. The Facilities Project Coordinator is tasked with maintaining all documentation in a state that is ready for cGMP and/or ISO audits, ensuring compliance and operational efficiency within the Facilities Department. In this role, the Facilities Project Coordinator will create and revise preventive maintenance task sheets, update the preventive maintenance schedule, and improve process flows. The coordinator will also be responsible for identifying and implementing action items, conducting departmental training, and maintaining progress reports. This position involves managing service agreements, processing work orders, generating equipment parts list reports, and ensuring that all PM task sheets are processed accurately and efficiently. The Facilities Project Coordinator will assist contractors as needed, ensuring they are trained in cGMP procedures and properly filling out work orders and PM task sheets. Data entry within a Computerized Maintenance Management System (CMMS) is a critical function of this role, as is the generation of reports related to equipment histories, work orders, and inventory. The coordinator will also be responsible for creating or revising operational SOPs and forms, managing projects, and monitoring contractor work. This role requires active participation in training programs and addressing issues found during audits, making it essential for the coordinator to maintain a high level of organization and attention to detail.

Responsibilities

• Schedule preventive PM and corrective maintenance tasks for production and non-production related equipment and systems.
• Communicate with Production Managers, Maintenance Managers, Supervisors, and contract personnel to optimize the maintenance schedule and minimize production downtime.
• Manage, track, and control service agreements with contractors.
• Process all work orders and maintain an orderly filing system for completed work orders.
• Generate Equipment Parts List Reports for parts inventory.
• Process all PM task sheets and ensure they are delivered to the appropriate Department Manager.
• Assist contractors and ensure they are trained in cGMP procedures.
• Perform data entry within a Computerized Maintenance Management System (CMMS).
• Create or revise existing Planning Department operational SOPs and forms as required.
• Manage projects and monitor work performed by contractors.
• Write Change Controls when needed.
• Serve as the Facilities Department Training Representative.
• Prepare and distribute equipment logbooks.
• Attend and actively participate in all internal and external training programs.

Requirements

• Experience in facilities management or a related field.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with various stakeholders.
• Proficiency in using Computerized Maintenance Management Systems (CMMS).
• Knowledge of cGMP and ISO standards.

Nice-to-haves

• Experience with preventive maintenance scheduling.
• Familiarity with service agreement management.
• Training experience in a facilities or maintenance context.

Benefits

• Competitive salary
• Health insurance
• 401k plan
• Paid time off
• Professional development opportunities