Facilities Project Coordinator

$58,240 - $68,640/Yr

Ben Bridge Jeweler - Seattle, WA

Full-time - Entry Level

Seattle, WA

11-50 employees

Clothing, Clothing Accessories, Shoe, and Jewelry Retailers

About the position

The Facilities Project Coordinator at Ben Bridge Jeweler is responsible for supporting the corporate office and retail store locations by tracking work order completion, providing administrative support to the Facilities team, and ensuring the maintenance and organization of office spaces and equipment. This role emphasizes outstanding customer service and effective communication while managing various facilities-related tasks.

Responsibilities

• Arranges and monitors offices and store maintenance, preventative maintenance, and cleaning needs of the office spaces and equipment.
• Maintains and stocks the corporate supply room; orders all corporate office supplies.
• Stocks corporate office breakroom on a daily basis.
• Operates the Facilities Help Desk through Fresh Service for work order repairs, maintenance, and security.
• Provides administrative support to the Director of Facilities and Construction, Sr. Loss Prevention and Security, and the Facilities Manager.
• Acts as the primary contact for corporate office building management and vendors responsible for repairs and maintenance.
• Maintains all store documentation folders related to new construction and renovations.
• Assists in updating all project costs and budgets.
• Maintains all vendor certificates of insurance to ensure they are up to date and current.
• Tracks all construction and capital improvement budgets.
• Assists with health and safety committee meetings, prepares meeting minutes, and communicates to the Safety committee.
• Functions as a backup for the front desk on occasion.
• Performs other duties as assigned.

Requirements

• 5 years of administrative/coordination experience preferably on a facilities team.
• Minimum High School Diploma or equivalent; Advanced degree preferred.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, and Excel).
• Strong attention to detail to ensure accuracy of work.

Nice-to-haves

• Knowledge of Excel and formulas for financial documents.
• Excellent listening, written, and verbal communication skills.
• Ability to effectively present information and respond to time-sensitive issues.
• Ability to solve problems involving several options in situations.

Benefits

• Employee merchandise discounts
• Paid training
• Employee Assistance Program
• Paid time off (vacation, sick leave, holidays, bereavement, jury duty)
• Medical, dental, and vision insurance
• Flexible savings accounts
• Company-paid life insurance
• Short-term and long-term disability insurance
• Voluntary programs such as pet insurance and supplemental life insurance
• 401(k) plan with company match