Facilities Project Manager

$70,824 - $74,360/Yr

Seattle Art Museum - Seattle, WA

Full-time - Mid Level

Seattle, WA

Museums, Historical Sites, and Similar Institutions

About the position

The Facilities Project Manager at the Seattle Art Museum is responsible for directing and coordinating construction, repair, maintenance, and remodeling activities across all museum sites. This role involves managing project requirements, overseeing budgets, schedules, and quality of work, and ensuring effective communication among stakeholders. The position requires a strong focus on project management, collaboration, and adherence to safety and quality standards.

Responsibilities

• Define project requirements, scope, and goals.
• Determine resources needed to reach project objectives.
• Identify project risks and develop mitigation plans.
• Oversee all aspects of the project, including scope, schedule, budget, safety, and quality of work.
• Track and creatively resolve challenges related to the project.
• Maintain all project documentation including budget, schedule, and close out documentation.
• Coordinate project-related warranty work.
• Track project budget and reconcile expenditures.
• Develop and execute project communication plans.
• Work with a variety of stakeholders to track project deliverables.
• Lead, mentor, and appropriately delegate responsibility to Facilities Project Coordinator.
• Participate in vendor and contractor RFP's & selection process.
• Work in collaboration with Legal to establish contracts, write addendums, and execute contract performance reviews.
• Schedule meetings with contractors and stakeholders.
• Obtain vendor/contractor proposals and submit for Legal review.
• Coordinate delivery and review of PPRA (Pre-Project Risk Assessment).
• Enter requisitions for required purchases on project budgets.
• Maintain Facilities Project lists for Engineering.
• Produce custom reports as required.
• Participate in and support the capital budgeting process.
• Work with colleagues to make effective business decisions to achieve target goals, tailor messaging, and maximize efficacy.
• Ensure the highest quality finished projects and cross-functional collaboration.
• Coordinate with the Russel Investment Center on shared, overlapped, and impactful facilities matters and testing.
• Participate in writing and reviewing grant submissions, maintaining the required parameters of approved funds.
• Obtain contractor proposals on behalf of other SAM departments as needed.
• Oversee Facilities department accounts payables, including daily and capital project invoicing, and monthly credit card reconciliation.
• Participate in annual operating and capital budget processes, including five-year projections.
• Coordinate major building repairs, preventative maintenance program and required building systems testing for the Engineering Team.
• Support energy compliance initiatives (CBPS, SBTU, etc.).
• Collaboration with internal and external stakeholders towards the successful completion of projects and delivery of day-to-day needs.
• Serve as a key member of the Safety Committee, supporting the Chair of the Committee.
• Execute initiatives to create and promote safer workplace safety environment for staff.

Requirements

• 2+ years of Project Management experience.
• BA/BS in related field or additional work experience.
• Experience with change management processes.
• Excellent interpersonal, written and oral communication skills.
• Ability to communicate effectively and project a professional image.
• Ability to read, analyze and interpret general business documents, contracts, technical procedures and regulations.
• Capacity to manage several projects simultaneously and be receptive to changing priorities.
• Ability to work with close attention to detail.
• Ability to build positive working relationships within and outside of the organization.
• Demonstrated ability to establish and maintain effective relationships with colleagues, executives, and management.
• Strong decision-making thought processes with problem solving and analytical skills.
• Exceptional written and verbal communication and interpersonal skills.

Nice-to-haves

• Proficiency in Microsoft Office Suite, Zoom, Asana, Slack and internet-based research.