Facility and Event Management Assistant

$52,000 - $52,000/Yr

Arizona State University

Part-time,Full-time - Intern

Educational Services

About the position

The Facility and Event Management Assistant at Arizona State University (ASU) in Washington, D.C. is a part-time role responsible for serving as the onsite facility liaison during evening and weekend events at the ASU Barrett & O'Connor Washington Center. This position supports a variety of academic and public events, ensuring that facilities are prepared and events run smoothly. The role requires flexibility in scheduling, as work hours will vary based on event needs, typically involving evening and weekend shifts.

Responsibilities

• Provide onsite facility support during meetings and events, ensuring the space is set up for the event to run smoothly.
• Handle any last-minute changes or issues that arise during the event.
• Direct onsite vendors, including overseeing load in, set-up, event production, and load out, responding to requests and ensuring the building remains in appropriate condition.
• Reset or change furniture set up in preparation for the next scheduled meeting or event.
• Provide post-event reports to the operations team.
• Other related duties as assigned.

Requirements

• Bachelor's degree in a related field; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.
• Must be located in the Washington, DC metro-area.
• Flexibility to work a schedule which varies each week, with weekday start times at 4:00 p.m. and Saturday mornings/afternoons, as required for event schedules.
• Must have reliable transportation to downtown Washington, D.C.
• Experience supporting events and/or serving as a facility liaison.
• Experience in establishing and maintaining effective working relationships.
• Demonstrates a 'can do' attitude, willing to assist and support with any task.
• Experience in work that requires attention to detail.
• Experience taking the initiative to complete work which hasn't been assigned.
• Evidence of effective communication and interpersonal skills, ability to interact professionally with event hosts and guests.
• Experience in identifying quick, creative solutions to immediate problems that may arise during the set up and execution of events.
• Ability to manage time effectively, especially in high-pressure situations leading up to and during events.
• Experience in Microsoft Office Suite (i.e., Outlook, Word, Excel, PowerPoint).

Benefits

• Part-time position with flexible scheduling based on events.
• Hands-on experience in facilities and meeting/event management.