Facility and Game Day Operations Coordinator

St. John's University - Saint Joseph, MN

Full-time - Entry Level

Saint Joseph, MN

Educational Services

About the position

The Athletics Department at Saint John's University is seeking a full-time Facility and Game Day Operations Coordinator. This pivotal role is responsible for managing the scheduling, staffing, and rental agreements for all athletic venues and facilities at the university. The coordinator will oversee a variety of facilities, including the Palestra, Sexton Arena, Spectrum, wrestling room, beach, climbing wall, Clemens Field and Stadium, Haws Field, Becker Park, indoor and outdoor track and field areas, outdoor sand volleyball pits, Gagliardi Field, Skalicky Dome, and any future expansions. The position requires fostering a positive and inclusive co-curricular experience for student-athletes, ensuring that their experiences reflect positively on Saint John's University. In addition to facilities management, the coordinator will assist the Director of Sports Marketing in developing and executing the Sports Marketing program. This includes creating a consistent brand identity for SJU athletics, managing corporate sponsorship plans, and cultivating relationships with potential sponsors. The coordinator will also be responsible for overseeing game-day operations, including the setup and takedown of venues, coordinating concession sales, and ensuring compliance with institutional, MIAC, and NCAA DIII rules and regulations. The role involves hiring and managing student staff, providing mentorship, and evaluating the overall program annually. The successful candidate will be expected to communicate effectively with various campus communities, manage event scheduling, and ensure the timely delivery of communications. This position is integral to the success of the athletic department and requires a commitment to creating an equitable and inclusive environment for all participants.

Responsibilities

• Oversee all Saint John's University athletic facilities, ensuring effective scheduling, staffing, and safety oversight.
• Hire, manage, and develop student events staff and summer lifeguards for the pool and beach.
• Recruit qualified interns to assist in scheduling, rental, and supervision of student staff and facilities.
• Create constructive and beneficial training sessions for staff and athletes.
• Provide support and mentorship to student-athletes and employees.
• Annually evaluate student employees and the overall program through a formal process.
• Oversee all on-campus home game-day venues, including setup and takedown of bleachers, fencing, P.A. systems, scoreboard systems, etc.
• Coordinate and supervise concession sales for baseball, basketball, wrestling and special events.
• Coordinate with the Physical Plant to oversee set up and take down of the seasonal Skalicky Dome.
• Work with Sports Marketing Director to implement in-game promotions.
• Monitor the condition of the facilities and communicate regularly with custodial maintenance, physical plant and life safety departments on repairs, maintenance or other issues.
• Manage event scheduling in accordance with facilities agreements, prioritizing SJU varsity sports, CSB varsity sports, intramurals and club sports, and outside groups.
• Develop and ensure timely delivery of communications to campus communities.
• Rent athletic facilities, manage open times, schedule and staff rentals, obtain required contracts and documentation, and invoice rentals per SJU Business Office protocols.
• Schedule biweekly meetings with the Athletic Director, preparing agendas to discuss updates, challenges, and opportunities.
• Commit to understanding and adhering to institution, MIAC, and NCAA DIII rules and regulations.
• Assist in developing a clear and consistent brand identity for SJU athletic marketing.
• Aid the Director of Sports Marketing in managing an athletic marketing corporate sponsorship plan.
• Responsible for cultivating and soliciting sponsorships from alumni, friends, businesses, corporations, and non-profits.
• Assist in the preparation and execution of an annual athletic marketing plan.
• Collaborate with the Director of Sports Marketing to attend annual meetings with advisory committees and communicate fundraising results to relevant stakeholders.
• Lead Name, Image, and Likeness (NIL) initiatives under the direction of the Athletic Director.
• Assist with all game-day publications to ensure successful content collection, budget oversight, deadline management, and printing.

Requirements

• High school diploma or equivalent.
• Experience in facilities management.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Experience in event planning and coordination.

Nice-to-haves

• Experience in sports marketing or sponsorship management.
• Knowledge of NCAA DIII rules and regulations.
• Familiarity with athletic facilities and operations.

Benefits

• Competitive salary
• Comprehensive benefits program including health insurance, retirement plans, and paid time off.