Facility Management Systems Project Manager

Skadden, Arps, Slate, Meagher & Flom Llp And Affiliates - New York, NY

Full-time - Mid Level

New York, NY

Professional, Scientific, and Technical Services

About the position

The Facility Management Systems Project Manager at Skadden, Arps, Slate, Meagher & Flom LLP is responsible for providing high-level technology and administrative support for the firm's facility management systems. This role involves overseeing various systems, ensuring their proper operation, troubleshooting issues, and collaborating with internal teams and vendors. The Project Manager will also lead department initiatives, manage vendor relationships, and develop training sessions for staff, all while maintaining effective communication with management and external partners.

Responsibilities

• Oversees the Firm's facility management technology, including various systems and software.
• Acts as a point of contact for internal teams in troubleshooting system issues.
• Prepares and reviews systems documentation for staff and vendors.
• Utilizes data analytics software to assess and troubleshoot equipment.
• Collects, analyzes, and communicates data to inform decision making.
• Ensures effective communication with Firm's management and external partners.
• Negotiates with vendors for services and produces Vendor Service Agreements.
• Coordinates with vendors to ensure supplies are issued across offices.
• Leads department initiatives and special projects.
• Develops and performs training sessions for facility management staff.
• Coordinates with external departments to ensure resources are available for technology maintenance.
• Anticipates needs and proactively plans to meet those needs.
• Identifies potential issues and conflicts and takes steps to minimize them.
• Performs varied and complex assignments under time-critical deadlines.

Requirements

• High proficiency with relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint).
• Experience with AutoCAD, building management systems, and data analytics.
• Experience managing and programming lighting systems.
• Experience with shipping systems and software.
• Flexibility and willingness to perform a wide range of tasks.
• Effective interpersonal and communication skills, both verbally and in writing.
• Close attention to detail and excellent analytical skills.
• Ability to handle multiple projects and shifting priorities.
• Ability to maintain confidentiality and handle sensitive matters.
• Ability to work well independently and within a team.

Nice-to-haves

• Flexibility to travel as needed.
• Flexibility to adjust hours to meet business needs.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision).
• Savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental leave.
• In-classroom, remote, and on-demand learning opportunities.
• Robust well-being classes and programs.
• Opportunities to give back to local communities.