Facility Management Systems Project Manager

$115,000 - $130,000/Yr

Skadden Arps Slate Meagher And Flom - New York, NY

Full-time - Mid Level

New York, NY

Professional, Scientific, and Technical Services

About the position

The Facility Management Systems Project Manager at Skadden, Arps, Slate, Meagher & Flom LLP is responsible for providing high-level technology and administrative support for the firm's facility management systems. This role involves overseeing various systems, ensuring their proper operation, troubleshooting issues, and collaborating with internal teams and vendors. The position also includes data analysis, project management, and training staff, all aimed at enhancing the efficiency and effectiveness of facility management operations.

Responsibilities

• Provides high-level technology and administration support for the Firm's facility management systems.
• Leads complex tasks and projects while collaborating with other Firm departments and team members.
• Oversees the Firm's facility management technology, including the computer-aided facility management system (FMS Workplace), various office lighting systems, mail system (PS ship), and building management systems (Honeywell).
• Ensures, on a daily basis, that all systems are operating correctly for all users.
• Acts as a point of contact for internal teams in troubleshooting system issues while collaborating with vendors to resolve matters.
• Prepares and reviews systems documentation to supply to the appropriate staff and vendors.
• Reviews the Firm's equipment design parameters in the Building Management System and utilizes data analytics software (Bonfire) to assess and troubleshoot any equipment that is operating outside of its set parameters.
• Collects, analyzes, and communicates data to help solve problems and inform decision making.
• Ensures communications to Firm's management, as well as external partners are effective and timely.
• Negotiates with vendors for services and produces Vendor Service Agreements.
• Coordinates with vendors to ensure supplies are issued across offices.
• Leads department initiatives and special projects.
• Develops and performs training sessions for facility management staff in various offices.
• Coordinates with external departments to ensure facility management has the resources needed to maintain and improve the departmental technology.
• Manages inventory through the department's databases.
• Anticipates needs and proactively plans for and offers ideas to meet those needs.
• Identifies potential issues and conflicts proactively and takes steps to minimize or eliminate the issue.
• Performs assignments that are varied and complex in nature, often while under time critical deadlines.
• Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies, and procedures.

Requirements

• Demonstrates high proficiency with relevant Firm computer software programs e.g., Outlook, Excel (includes but not limited to PivotTables, Filters, Conditional Formatting), PowerPoint, with the ability to learn new software and operating systems.
• Experience with AutoCAD, building management systems and data analytics, CAFM systems, Bonfire Analytics, and lighting systems as it pertains to building equipment use.
• Experience managing and programming lighting systems.
• Experience with shipping systems and software.
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations.
• Demonstrates effective interpersonal and communication skills, both verbally and in writing.
• Demonstrates close attention to detail.
• Excellent analytical, troubleshooting, organizational, and planning skills.
• Ability to use discretion and exercise independent and sound judgement.
• Ability to handle multiple projects and shifting priorities.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to organize and prioritize work.
• Ability to work well in a demanding and fast-paced environment.
• Ability to work well independently as well as effectively within a team.
• Flexibility to travel as needed.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.