Facility Manager

$85,000 - $85,000/Yr

Unclassified - El Paso, TX

Full-time - Mid Level

El Paso, TX

About the position

Vibrant Real Estate Company is currently seeking a Regional Facility Manager to be based out of our El Paso office. The Facility Manager will be responsible for providing outstanding client service in the management, monitoring, and control of a portfolio of commercial buildings, with a focus on building operations, service contracts, and financial management. The ideal Facility Manager will be responsible for the overall performance of the region, ensuring that properties are optimized to run efficiently, while dealing with complex problems and offering real solutions. The Facility Manager will manage the day-to-day operations of a portfolio of large commercial buildings, including lease management, contractor selection/assignment, and tenant communications. This role requires identifying opportunities for improved operations to drive efficiencies (both process and cost) and making recommendations to the Management Team for consideration. The Facility Manager will assist and, if needed, assign responsibilities for mechanical, electrical, plumbing, carpentry, critical systems, HVAC, generator, and other services defined within the portfolio of respective sites. Additionally, the Facility Manager will manage vendors, ensuring services are delivered in accordance with the contract and to agreed standards, documenting and escalating instances of poor performance. As requested by the Management Team, the Facility Manager will prepare monthly financial spend reports (actual vs. budget, variance, etc.) and assist with the annual budgeting and quarterly forecasting processes for the managed sites. It is crucial to ensure that operational expenditure for the sites is managed within agreed budgets and to identify efficiencies. The Facility Manager will support the implementation of innovative programs and initiatives that reduce short and long-term operating costs and increase productivity. Compliance with all Health and Safety, Environment, and Risk Management policies and procedures is essential, as is ensuring total contract compliance, accurate and timely reporting, and resolution of tenant operational issues. The role also involves updating and maintaining accurate records and official documentation for the entire portfolio of sites, creating and maintaining a positive working relationship with tenants, vendors, management, and staff, and complying with all requirements of the Lease Agreements to deliver exceptional quality of service to tenants, as reflected by tenant feedback. Leading by example in creating a positive environment, engaging and influencing peers while embracing the company's brand and culture is also a key aspect of this position.

Responsibilities

• Manage the day-to-day operations of a portfolio of large commercial buildings, including lease management, contractor selection/assignment, and tenant communications.
• Identify opportunities for improved operation to drive efficiencies (process and cost) and make recommendations to the Management Team for consideration.
• Assist and if needed assign responsibilities for mechanical, electrical, plumbing, carpentry, critical systems, HVAC, generator, and others defined within the portfolio of respective sites.
• Manage vendors, ensuring services are delivered in accordance with the contract and to agreed standards.
• Document and escalate instances of poor performance.
• Prepare monthly financial spend reports (actual vs. budget, variance etc.) as requested by the Management Team.
• Assist with the annual budgeting and quarterly forecasting processes for the managed sites.
• Ensure that operational expenditure for the sites is managed within agreed budgets and identify efficiencies.
• Support the implementation of innovative programs and initiatives that reduce short and long-term operating costs and increase productivity.
• Ensure compliance with all Health and Safety, Environment and Risk Management policies and procedures.
• Ensure total contract compliance, accurate and timely reporting and resolution of tenant operational issues.
• Update and maintain accurate records and official documentation for the entire portfolio of sites.
• Create and maintain a positive working relationship with tenants, vendors, management, and staff.
• Comply with all requirements of the Lease Agreements and deliver an exceptional quality of service to the tenant, as reflected by tenant feedback.
• Lead by example in creating a positive environment, engaging and influencing peers while embracing the company's brand and culture.

Requirements

• Associate's or Bachelor's degree in Facilities, Property, Business, or related field desirable.
• Minimum 5 years of supervisory experience in facilities management or related field.
• Proficiency in a range of information technology tools and platforms.
• Strong analytical, verbal and written communication abilities, organizational and presentation skills.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance