Facility Operations Coordinator

ASM Global - Las Vegas, NV

Part-time - Mid Level

Las Vegas, NV

Administrative and Support Services

About the position

ASM Global is the world's leading venue management and services company, formed by the combination of AEG Facilities and SMG. The company operates a vast network of over 300 prestigious venues across five continents, connecting people through live experiences. The Facility Operations Coordinator plays a crucial role in ensuring the smooth operation of Allegiant Stadium, a state-of-the-art venue located adjacent to the Las Vegas Strip, which hosts a variety of events including concerts and sporting events. This position is responsible for all day-to-day administrative tasks, employee scheduling, coordination of inspections, work orders, inventory management, training, and third-party service coordination for the Operations and Maintenance Teams. The coordinator will work closely with staff to provide detailed administrative support, ensuring a friendly and safe environment at all events while assisting with planning and cost estimates. The Facility Operations Coordinator will develop, implement, and oversee all administrative functions for the Operations and Maintenance departments. This includes data entry, processing purchase orders, tracking event data, maintaining budgets, drafting department communications, coordinating trainings, managing emails and phone inquiries, ordering supplies, and organizing department files. The coordinator will also be the main administrator of the ABI system for Operations and Maintenance, scheduling part-time staff for conversions and facility maintenance, overseeing payroll entries, and partnering with HR for attendance policy violations. Additionally, the coordinator will manage the maintenance management system (CMMS) and ensure adherence to service agreements with third-party providers, maintaining inventory control under the direction of the Operations Director. This role requires a minimum of 3-5 years of related work experience in facilities management, with a strong ability to coordinate and communicate among multiple teams in large-scale entertainment venues. The coordinator must possess good written, verbal, and interpersonal skills, and be able to prioritize and handle multiple projects simultaneously while meeting tight deadlines. A professional presentation and work ethic are essential, along with the ability to work a flexible schedule that includes nights, weekends, and holidays. The position also requires the ability to obtain and maintain forklift certification and to work in various weather conditions.

Responsibilities

• Develop, implement, and oversee all administrative functions for Operations and Maintenance departments.
• Perform data entry, process purchase orders, and manage inventory tracking.
• Track event data and maintain budgets, drafting and distributing department communications.
• Coordinate and track department trainings, managing all emails, phone inquiries, and mail correspondence.
• Order supplies and manage department files, documents, and records.
• Schedule part-time staff for conversions and facility maintenance in ABI.
• Oversee payroll entries and weekly system updates for part-time staff members.
• Partner with HR to provide appropriate documents for attendance policy violations.
• Track and document callouts for staff and assist with hiring and recruiting as assigned.
• Manage the maintenance management system (CMMS) and train staff on the work order system.
• Maintain service agreements for additional maintenance and ensure adherence to specifications.
• Coordinate third-party service providers and maintain inventory control under the direction of the Operations Director.
• Complete reports and maintain checklists as assigned by the VP of Operations.

Requirements

• High School Diploma or its equivalency.
• 3-5 years of related work experience in facilities management.
• Experience in coordinating and communicating among multiple teams in large-scale entertainment venues.
• Ability to establish and maintain effective working relationships with various stakeholders.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel) and ability to learn required business systems.
• Ability to prioritize and handle multiple projects simultaneously while meeting tight deadlines.
• Good written, verbal, and interpersonal skills required; ability to interact with all levels.
• Professional presentation, appearance, and work ethic.
• Ability to obtain and maintain forklift certification and operate a forklift.
• Ability to work a flexible schedule including nights, weekends, and holidays.
• Ability to work indoors and outdoors in various weather climates.