FACILITY OPERATIONS COORDINATOR

Allegiant Stadium - Las Vegas, NV

Part-time - Entry Level

Las Vegas, NV

0

About the position

The Facility Operations Coordinator at Allegiant Stadium plays a crucial role in ensuring the smooth operation of the venue's day-to-day activities. This position is responsible for a variety of administrative tasks that support the Operations and Maintenance Teams. The coordinator will engage in employee scheduling, coordination of inspections, management of work orders, inventory oversight, and training facilitation. The role requires close collaboration with staff to provide detailed administrative support, ensuring a friendly and safe environment during events while assisting with planning and cost estimates. In this role, the coordinator will develop, implement, and oversee all administrative functions for the Operations and Maintenance departments. This includes data entry, processing purchase orders, tracking event data, maintaining budgets, and managing departmental communications. The coordinator will also be the main administrator for the ABI system, scheduling part-time staff for conversions and facility maintenance, overseeing payroll entries, and managing attendance documentation. Additionally, the coordinator will assist with hiring and recruiting as needed. The position also involves managing the maintenance management system (Altum - CMMS) and training staff on the work order system. The coordinator will ensure adherence to service agreements with third-party service providers and maintain an inventory control program under the direction of the Operations Director. The role requires maintaining checklists, organizing data, and completing reports as assigned, along with handling projects as required by the VP of Operations.

Responsibilities

• Develop, implement, and oversee all administrative functions for Operations and Maintenance departments.
• Perform data entry, process purchase orders, and track event data.
• Maintain and track budgets, draft and distribute department communications.
• Coordinate and track department trainings, manage emails, phone inquiries, and mail correspondence.
• Order supplies and manage department files, documents, and records.
• Serve as the main administrator of ABI for Operations and Maintenance departments.
• Schedule part-time staff for conversions and facility maintenance in ABI.
• Oversee and manage payroll entries and weekly system updates for part-time staff members.
• Partner with HR to provide appropriate documents for attendance policy violations.
• Track and document callouts for staff and assist with hiring and recruiting as assigned.
• Administer the maintenance management system (Altum - CMMS) and train staff on the work order system.
• Manage service agreements for additional maintenance and ensure adherence to specifications.
• Coordinate third-party service providers and enforce the agreed-upon scope of services.
• Maintain inventory control program under the direction of the Operations Director.
• Maintain checklists, organize data, and complete reports as assigned.
• Handle projects as required by the VP of Operations.

Requirements

• High School Diploma or its equivalency.
• 3 - 5 years of related work experience in facilities management.
• Experience in coordinating and communicating among multiple teams in large-scale entertainment venues.
• Ability to establish and maintain effective working relationships with various stakeholders.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel) and ability to learn required business systems.
• Ability to prioritize and handle multiple projects simultaneously while meeting tight deadlines.
• Good written, verbal, and interpersonal skills; ability to interact with all levels.
• Professional presentation, appearance, and work ethic.
• Ability to obtain and maintain forklift certification and operate a forklift.
• Ability to work a flexible schedule including nights, weekends, and holidays.
• Ability to work indoors and outdoors in various weather conditions.