Facility Supervisor

DB Schenker - Florence, KY

Full-time - Mid Level

Onsite - Florence, KY

10,001+ employees

Warehousing and Storage

About the position

The Facility Supervisor at DB Schenker is responsible for overseeing and coordinating the daily operations of the office, ensuring that all activities run smoothly and efficiently. This role involves managing office maintenance, vendor relations, and various administrative tasks to support the overall functionality of the facility. The supervisor plays a key role in maintaining a productive work environment and addressing any operational challenges that arise.

Responsibilities

• Supervises and coordinates the day-to-day operations of the office and its associated equipment.
• Receives visitors and colleagues' vendors, maintenance personnel, etc. for the office.
• Oversees office maintenance, property janitorial and maintenance staff including coordination with landlords.
• Manages the day-to-day operations of the office activities (e.g. ordering supplies, management and scheduling maintenance of office equipment, tracking visitors, etc.).
• Maintains calendars, schedules meetings and appointments; prioritizes and resolves complex meeting schedules; prepares meeting agendas and presentation materials; takes and transcribes meeting minutes, and prepares summaries as required.
• Handles kitchen maintenance (order, receive, check and restock inventory, maintain coffee machines, load and unload dishwasher, water).
• Manages car and fleet maintenance (car registration, fuel cars after they have been used, ensure they have been taken to a car wash after being used, check washer fluid levels, take it to get an oil change, air pressure in tires, scheduling checking in and out).
• Resolves problems and customer service inquiries within scope of authority; provides advice and assistance to external agencies.
• Manages vendors and reviews/processes purchase orders ensuring processing, accuracy and timely approval.
• Sets up and cleans up after meetings (ensures all conference rooms are presentable).
• Handles mail (receiving all ingoing and outgoing mail, packages, UPS/FEDEX/Courier shipping and receiving).
• Manages building security (badges, keys, security paperwork management).
• Conducts COVID temperature testing, etc.
• Acts as the local safety representative for the Region Americas Office.
• Serves as the local IT technician for Region Americas, Inc. (telecommunication, video equipment and hardware, etc.).
• Prepares eProcure requisitions for various departments located in the Americas Regional Office.
• Resolves all eProcure invoice reconciliations produced by purchase orders generated for the above departments.

Requirements

• High school diploma or GED required.
• 2-4 years of related work experience preferred.
• Good interpersonal skills required.
• Ability to use all basic equipment to perform housekeeping functions related to the facility.
• Must be capable of performing all essential functions with or without reasonable accommodation.
• Must be able to pass any federal/state/local government, airport, or company-required background checks, clearances, and/or drug and alcohol tests.

Benefits

• Dental insurance coverage for preventative major and basic dental services.
• Vision insurance coverage for eye exams, frames, and contact lenses.