Faculty Administrative Assistant- Pathology

H. Lee Moffitt Cancer Center & Research Institute - Tampa, FL

Full-time - Entry Level

Tampa, FL

5,001-10,000 employees

Professional, Scientific, and Technical Services

About the position

The Faculty Administrative Assistant for Pathology Services at H. Lee Moffitt Cancer Center provides essential administrative and clerical support to faculty members in the Anatomic Pathology and Hematopathology and Laboratory Medicine Departments. This role is crucial in ensuring smooth operations within the departments, requiring strong organizational skills, attention to detail, and the ability to handle sensitive information. The assistant will coordinate meetings, manage calendars, and support various administrative tasks to facilitate the work of pathologists and enhance patient care.

Responsibilities

• Prepares meeting agendas, takes minutes, transcribes, updates and distributes to committee members and their administrative support.
• Organizes and manages events and various large meetings as requested by Pathologist.
• Coordinates the Pathologist(s) calendars and meeting arrangements including scheduling of appointments, meetings, conferences, and special events.
• Completes searches for abstracts, medical journal articles, and makes copies for the pathologists as needed.
• Compiles needed bibliographies and/or curriculum vitae as needed.
• Assists in providing administrative support for special projects by compiling data, pulling slides on cases if clinically necessary, and running pathology reports.
• Assembles the dossier required by the APT Committee for the promotion/tenure cycle.
• Maintains and updates CV's in the Moffitt format as required by the Office of Faculty Affairs.
• Coordinates and completes special projects with minimal supervision that are associated with the responsibilities of the pathologists.
• Completes Physician Time Studies on a quarterly basis that tracks the hospital administrative effort used by the Pathologists.
• Screens incoming telephone calls using professional phone etiquette and receives visitors for pathologists.
• Coordinates travel arrangements, including transportation and lodging, prepares related itineraries and maintains accurate records for reimbursement purposes.
• Checks for pathology from a list of cases for Tumor Board support, prints final pathology reports, and distributes final case lists.
• Processes Expert Opinion Send Outs by gathering slides, finalizing cover letters, and recording information in Cerner.

Requirements

• High School Diploma required; Associate's Degree and Bachelor's Degree preferred.
• At least two (2) years' experience as an administrative assistant preferably in the Health Care Industry.
• Prefer experience in working in a Pathology environment with physicians/faculty.
• Proficient in MS Office: Word, PowerPoint, Outlook, and Excel.
• Demonstrated keyboard efficiency.
• Superior verbal and written communication skills; ability to communicate with individuals at all levels of the organization.
• Prefer knowledge of Pathology technical terminology.

Nice-to-haves

• Experience in a Pathology environment with physicians/faculty.
• Knowledge of Pathology technical terminology.