Faculty Operations Coordinator (# 365496)

University of Minnesota

Full-time - Entry Level

Educational Services

About the position

The Faculty & Operations Coordinator at the University of Minnesota's Department of Computer Science and Engineering is a vital support role focused on enhancing faculty affairs and operations. This position involves project management, effective communication, and excellent customer service to support a diverse faculty group. The coordinator will manage faculty meetings, assist with recruitment and colloquium support, and handle visa coordination for international faculty and scholars.

Responsibilities

• Plan and facilitate faculty meetings, including weekly and quarterly meetings, and manage logistics such as catering and room setup.
• Support faculty committees by scheduling meetings, creating Zoom links, and managing committee communications.
• Build dossiers for faculty promotion and tenure, collecting necessary data and letters in collaboration with the Faculty Operations Manager.
• Serve as a liaison between faculty and purchasing staff, training new faculty on the departmental EPurch system.
• Assist faculty with ChromeRiver reimbursements and ensure compliance with best practices in expense reporting.
• Maintain and update departmental faculty portal content in collaboration with the Faculty Operations Manager and Chief of Staff.
• Moderate departmental email for seminar communications and manage travel arrangements for visiting speakers and candidates.
• Assist with hospitality for guest speakers and candidates, including travel reimbursements and gift arrangements.
• Process visa requests for international faculty and scholars, ensuring compliance with federal requirements.
• Lead onboarding for J-1 scholars and student interns, coordinating with HR and Space Management.

Requirements

• High School Diploma/GED and five years of related experience, including project management.
• Coursework in a related field may substitute for some years of experience.

Nice-to-haves

• Demonstrated ability to build and maintain relationships with diverse individuals.
• Excellent customer service skills.
• Proficiency in project management software such as Asana, Jira, or Miro.
• Strong communication skills with experience in explaining policies to diverse audiences.
• One year of experience creating complex documentation and presentations using Microsoft Suite and Google Applications.

Benefits

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area