State of Florida - Wewahitchka, FL
posted 4 days ago
About the position
This advertisement is for a Career Service position located at Gulf Correctional Institution in the Warehouse/Mailroom. The incumbent will be acting on behalf of the institution providing administrative checks and balances needed to ensure that the assets of the Department are protected and all legislative requirements are met. Duties may include, but will not be limited to the following: Provides clerical and operational support of the daily operation, where applicable, of the mailroom, inmate discharge function and cash receipts, and laundry operations. This includes, but is not limited to, the receipt, storage and distribution of commodities from vendors; receipt, inspection and distribution of all mail for the institution as outlined by procedure. Distributes all incoming and outgoing institutional mail, prepares routine replies to correspondence/ inquiries and types reports. Assists vendors and institutional staff with routine questions and/or problems. Provides clerical support of institutional operations, where applicable, in handling court documents and interpreting documents as related to mailroom operations. Serves as backup to other staff in their related duties as deemed appropriate. Establish and maintain professional working relationships with staff and others by offering assistance by telephone or in person with intake data, completing correspondence, data entries, file creation, and file imaging while providing professional courtesy and a positive demeanor for approachable lines of communication between the institution and the public sector. Ensure all supplies and equipment ordered, issued, monitored for expiration dates or malfunction ensuring documentation is completed as required. Maintain perpetual inventory of office supplies for supply order. Complete My Florida Marketplace (MFMP) processing if needed. Maintains suspense and permanent files on documents and ensures timely action is taken.
Responsibilities
- Provides clerical and operational support of the daily operation of the mailroom, inmate discharge function and cash receipts, and laundry operations.
- Receives, inspects and distributes all mail for the institution as outlined by procedure.
- Distributes all incoming and outgoing institutional mail, prepares routine replies to correspondence/inquiries and types reports.
- Assists vendors and institutional staff with routine questions and/or problems.
- Handles court documents and interprets documents as related to mailroom operations.
- Serves as backup to other staff in their related duties as deemed appropriate.
- Establishes and maintains professional working relationships with staff and others.
- Ensures all supplies and equipment ordered, issued, monitored for expiration dates or malfunction.
- Maintains perpetual inventory of office supplies for supply order.
- Completes My Florida Marketplace (MFMP) processing if needed.
- Maintains suspense and permanent files on documents and ensures timely action is taken.
Requirements
- Must possess a High school diploma or its equivalent.
- Must possess a Valid driver's license.
- Must possess One (1) year of clerical experience.
Nice-to-haves
- Supply, storekeeping and mailroom experience.
Benefits
- Paid vacation, sick leave, and holidays.
- Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
- Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
- Tuition-Free college courses.
- Retirement Plans with the Florida Retirement System: Pension Plan (Traditional Retirement Pension Plan), Investment Plan (401(K)-Type Retirement Plan), Deferred Retirement Option Program (Drop), Deferred Compensation.
