Fellowship Program Coordinator (Hybrid)

$74,422 - $90,834/Yr

Stanford University - Stanford, CA

Full-time - Entry Level

Remote - Stanford, CA

Educational Services

About the position

The Fellowship Program Coordinator at Stanford University will provide essential administrative and operational support for the Neuromuscular Medicine fellowship program. This hybrid role requires effective communication with trainees, faculty, and administrators, as well as strong organizational skills to manage various program-related tasks and ensure compliance with educational requirements.

Responsibilities

• Distribute applications to fellowship candidates and review for completeness.
• Compile applicant information for faculty review and notify applicants of interview decisions.
• Maintain confidential fellowship files and monitor records of fellow attendance for educational activities.
• Track work hours, activities, and schedules of fellows.
• Maintain and update vacation and leave schedules in electronic systems.
• Verify trainees' status and activities as needed.
• Monitor and document the clinical fellowship evaluation process.
• Communicate regularly with fellows and faculty regarding daily activities and announcements.
• Provide administrative support to the Program Director, including scheduling meetings and preparing agendas.
• Assist with planning departmental annual events and various program-related meetings.
• Order office supplies, complete reimbursements, and perform other assigned duties.

Requirements

• Bachelor's degree or Associate's degree with 2 years of relevant experience.
• Proficient in Microsoft Excel, Word, and Outlook.
• Strong communication skills, both oral and written.
• Ability to work independently and manage multiple assignments with fluctuating priorities.
• Experience in an academic or healthcare environment is preferred.

Nice-to-haves

• Experience with database and website applications.
• Knowledge of Stanford University systems and administrative policies.
• Experience with fellowship and/or training programs, preferably with exposure to ACGME training.

Benefits

• Comprehensive health insurance coverage
• Retirement savings plan options
• Paid time off and holidays
• Tuition reimbursement for further education
• Professional development opportunities