Festival Coordinator, Press Materials and Operations

$42,266 - $42,266/Yr

Sundance Institute - Park City, UT

Full-time - Entry Level

Remote - Park City, UT

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Festival Coordinator, Press Materials and Operations is responsible for managing publicity materials for Festival films, projects, and artists, while coordinating various administrative tasks for the Press Office team. This temporary full-time position requires working closely with the Festival Manager and involves extended hours, including evenings and weekends, to meet deadlines and respond to on-call needs. The role is hybrid, allowing for remote work leading up to the Festival, and is based in Park City, UT.

Responsibilities

• Liaise with film teams to gather and organize publicity materials for the Festival program.
• Communicate updates and details with various internal departments.
• Upload images and clips of approved materials for use across various platforms.
• Process press line and event photos during the Festival, coordinating delivery details and managing edits.
• Create, print, and distribute face sheets for press lines and events.
• Prepare and deliver publicity materials in tight turnaround times during the Festival.
• Use Adobe Suite and Google Products to reformat and convert media as required.
• Establish workflows and labeling mechanisms for efficient asset distribution.
• Support the Press Office's presence at Festival Headquarters with administrative tasks.
• Manage the online press site, prioritizing media requests and updates.
• Coordinate press interview space with external teams, including scheduling and staffing.
• Organize information for internal and external reference, such as press line details and publicist contact information.
• Support press outreach and interview coordination.
• Complete a comprehensive written wrap report.

Requirements

• Legal authorization to work in the United States.
• 2 years experience handling, editing, and organizing media materials or related.
• Fluency with Photoshop and Adobe Suite preferred.
• Working knowledge of databases and proficiency in Google Products.
• Excellent organizational skills with the capability to work independently.
• Strong time management skills and ability to prioritize effectively.
• Outstanding verbal, written, and interpersonal communication skills.
• Ability to maintain confidential information.

Nice-to-haves

• Experience with Dropbox, Flickr, and Frame.io.
• Demonstrated attentiveness to detail and focus on results.
• Ability to maintain productivity and flexibility in work.

Benefits

• Paid sick leave
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits