Field Office Manager - Petersburg

Black & Veatch - Petersburg, IN

Part-time,Full-time - Entry Level

Petersburg, IN

Professional, Scientific, and Technical Services

About the position

The Field Office Manager in Petersburg is responsible for coordinating various administrative duties to ensure smooth operations at the project site office for construction management projects. This role serves as the main administrative liaison between the site office and the home office, overseeing document control, accounting, and equipment management while maintaining daily contact with clients, subcontractors, and company employees.

Responsibilities

• Supervises administrative support functions and staff, including receptionist and document control clerk.
• Coordinates day-to-day activities and addresses performance issues of administrative staff.
• Manages document control activities, including drawing control and project file management.
• Collects and enters timesheets for Black and Veatch professionals, excluding craft personnel.
• Handles all field accounts payable duties, including entering purchase orders and matching invoices with materials receiving reports.
• Maintains office equipment and serves as the project site's IT liaison.
• Assists Project Field Management with administering and communicating policies and procedures.
• Coordinates project site mobilization and demobilization activities.
• Sets up office and equipment by working with IT Coordinator and equipment vendors.
• May enter cost code information for Procurement cards and approve purchases when necessary.

Requirements

• 1+ years relevant experience required.
• Knowledge of administrative policies and procedures.
• Knowledge of HR policies and procedures.
• Knowledge of employment law, FMLA, ADA.
• Knowledge of HRIS policies and procedures.
• Knowledge of time reporting policies and procedures.
• Knowledge of expense reporting policies and procedures.
• Knowledge of electronic file storage system.
• Supervisory skills and accounting skills.
• Customer and employee relation skills.
• Oral and written communication skills.
• Multi-tasking ability to prioritize, organize, and schedule work.
• Office equipment troubleshooting skills.
• Proficiency in desktop PC applications (Outlook, Access, Excel, Word).

Nice-to-haves

• Human Resources and PeopleSoft experience preferred.
• Some related open shop and/or union experience preferred.

Benefits

• Comprehensive health care benefits including medical, dental, and vision insurances.
• Disability insurance and a robust wellness program.
• Flexible work schedules.
• Paid vacation and holiday time, sick time, and dependent sick time.
• Company-matched 401k plan.
• Adoption reimbursement and tuition reimbursement.
• Vendor discounts and an employment referral program.
• AD&D insurance and pre-taxed accounts.
• Voluntary legal plan and access to the B&V Credit Union.
• Eligibility for a performance-based bonus program.