File Clerk/Office Assistant

$22,880 - $29,120/Yr

Expedite Technology Solution - Harriman, TN

Full-time - Entry Level

Harriman, TN

Professional, Scientific, and Technical Services

About the position

The File Clerk/Office Assistant position is a contract role that involves providing professional administrative support to an executive. Under general supervision, the employee will be responsible for a variety of tasks that relieve the executive of administrative details and other duties that do not require their personal attention. This role serves as a crucial liaison between the executive's office and various stakeholders, including the governor's office, departmental staff, and other state and federal agencies, as well as community organizations. The employee will attend legislative functions and meetings to gather information and handle complaints and requests from legislators, citizens, and employees. Additionally, the role includes attending receptions, luncheons, and other gatherings to perform personal contact duties. The File Clerk/Office Assistant will also be responsible for assigning, training, supervising, and evaluating the work of assigned clerical staff. This includes making recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. The employee will handle routine correspondence, including composing replies and routing them to the appropriate operating division. They will also prepare non-routine correspondence as requested, assemble information for speeches and staff meetings, and may take minutes at these meetings. Other responsibilities include making travel arrangements, keeping expense accounts, and ordering office supplies as needed. The role requires the operation of standard office machines and equipment as necessary.

Responsibilities

• Provide professional administrative support to an executive.
• Act as a liaison between the executive's office and various stakeholders.
• Attend legislative functions and meetings to gather information.
• Handle complaints and requests from legislators, citizens, and employees.
• Attend receptions, luncheons, and other gatherings for personal contact duties.
• Assign, train, supervise, and evaluate assigned clerical staff.
• Make recommendations on personnel actions such as employment and promotions.
• Handle routine correspondence and prepare non-routine correspondence as requested.
• Assemble information for speeches and staff meetings, and take minutes as needed.
• Make travel arrangements and keep expense accounts.
• Order office supplies as needed and operate standard office machines.

Requirements

• Graduation from an accredited college or university with a bachelor's degree.
• Qualifying full-time increasingly responsible sub-professional experience may substitute for the required education on a year-for-year basis, up to a maximum of four years.
• 1 year of data entry experience (preferred).