File Clerk/Office Assistant

$37,440 - $45,760/Yr

Russo Law Group, P.C. - Garden City, NY

Full-time - Entry Level

Garden City, NY

Professional, Scientific, and Technical Services

About the position

The Legal File Clerk position at Russo Law Group, PC is a full-time role focused on providing administrative support within a boutique Elder Law/Estate Planning Law Firm. The ideal candidate will be highly organized, detail-oriented, and possess a proactive attitude towards completing tasks of varying sizes. This role involves managing documents, performing errands, and maintaining supplies, ensuring smooth office operations.

Responsibilities

• Prepares work to be accomplished by gathering and sorting department documents and information.
• Runs frequent errands including trips to the bank, court, post office, and other messenger services as needed.
• Determines priority, format, and other requirements by reviewing instructions or references.
• Completes documents by entering/typing data from source materials or recordings.
• Revises documents by entering/retyping edited data.
• Verifies documents by proofreading and rechecking requirements.
• Reproduces documents by operating a copy machine/scanner.
• Maintains historical records by filing documents.
• Secures information by completing database backups.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintains workflow by sorting and delivering information.
• Provides information by answering questions and requests.
• Contributes to team effort by accomplishing related results as needed.

Requirements

• High school diploma or GED (preferred).
• Experience as an Administrative Assistant or similar role.
• Valid NYS driver's license and access to a vehicle for daily errands.
• Strong data entry skills and proficiency in word processing.
• Excellent organizational skills and attention to detail.

Nice-to-haves

• Experience in a legal environment.
• Ability to manage multiple tasks effectively.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance