File Clerk

$35,373 - $45,982/Yr

Department of Veterans Affairs - Middleton, WI

Full-time - Entry Level

Middleton, WI

Administration of Human Resource Programs

About the position

This position is located in the Health Information Management (HIM) Section of Patient Administration Service at the William S. Middleton VA Hospital and Clinics. The file clerk exercises knowledge of the organization, understands and participates in the functions and methodology of the system, and performs duties related to receipt, classifying, marking and distribution of materials for indexing, cross-referencing, storage, and electronic conversion of health and administrative information.

Responsibilities

• Responsible for the accurate electronic conversion of medical documents not amendable to direct entry (i.e. advanced directives, flow-sheets, consents, ICU records, etc.) and numerous medical reports from non-VA facilities, private physicians' offices and internal departments.
• Index each captured/scanned document within the appropriate electronic document management system (EDMS), associate each captured/scanned document with the correct patient's Computerized Patient Records System (CPRS) record, select the appropriate TIU document, assign the appropriate description & nomenclature, and electronically sign scanned documents.
• Open mail, prep records, scan records and index records for fee basis patients in Doc Manager, review records scanned into VistA Imaging for duplicate records, and attach medical records to non-VA/Choice consults.
• Review and research medical reports from non-VA health care facilities making a determination as to which documents are to be scanned, and when necessary, obtain guidance from providers and/or Medical Records Committee's guidelines.
• Ensure that all necessary health/administrative information are integrated into VistA through PC scanning software. Index this information using PC/VistA application bridges.
• Combine and/or repair records as indicated by established guidelines to ensure that records are delivered in satisfactory condition.
• Prepare files containing medical and administrative records with no activity for three years for record retirement.
• Generate the computerized scheduled list from Record Tracking (Death Records).

Requirements

• Must be a U.S. Citizen to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959.
• You may be required to serve a probationary period.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP).

Nice-to-haves

• 1 Year of Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
• 2 years above high school may substitute for required experience.

Benefits

• Comprehensive benefits package as a federal employee.
• Eligibility for benefits depends on the type of position held.