Film & Event Permit Coordinator

$66,179 - $66,179/Yr

City Of Pittsburgh - Pittsburgh, PA

Full-time - Entry Level

Pittsburgh, PA

About the position

The Film & Event Permit Coordinator is responsible for coordinating the Special Events and Film permitting process for events held on City property or those that require City services for execution. This role involves close interaction with event organizers, film producers, and various City departments, including the Pittsburgh Film Office, to ensure compliance with City Code and permitting policies. The coordinator will manage the application process, ensuring that all applications are thoroughly reviewed and permits are issued in accordance with established regulations. In this position, the coordinator will receive and record applications, verify their completeness, and ensure that all necessary documentation is included for special events and film productions. They will also assist community organizations in understanding and utilizing City services for their events, providing guidance on policies, procedures, and requirements. Additionally, the coordinator will support television and film productions by helping them navigate the City’s regulations, including those related to residential neighborhoods and business districts. The role requires maintaining effective communication with applicants and relevant City departments throughout the review and approval process. The coordinator will create agendas for weekly Special Events Committee meetings and maintain an accurate calendar of events to prevent scheduling conflicts. They will also handle inquiries from outside organizers regarding the need for permits and act as a liaison to public safety personnel and outside agencies as needed. Administrative tasks such as issuing permits, generating reports, and preparing invoices for event organizers and film producers are also part of the job responsibilities. Overall, the Film & Event Permit Coordinator plays a crucial role in facilitating the successful execution of special events and film productions within the City, ensuring that all activities comply with local regulations and contribute positively to the community.

Responsibilities

• Coordinate the Special Events Permit and Film Permit application process.
• Receive and review applications for accuracy and compliance with City Code.
• Assist community organizations in utilizing City services for events.
• Support television and film productions in navigating City regulations.
• Maintain communication with applicants and City departments throughout the review process.
• Create agendas for weekly Special Events Committee meetings.
• Maintain an accurate calendar of special events and film productions.
• Act as a liaison to public safety personnel and outside agencies.
• Issue permits and generate reports as required.
• Prepare and transmit invoices to event organizers and film producers.

Requirements

• Four years of full-time experience in special events, customer service, public relations, project management, or a related field.
• An Associate's Degree in Public Administration, Business Administration, Public Relations, Communications, or a related field.
• Ability to substitute education/training and/or work experience on a year-for-year basis to meet the total qualifying requirement of six years.

Nice-to-haves

• Experience with municipal special events is preferred.
• Strong communication and interpersonal skills.
• Ability to work collaboratively with various stakeholders.

Benefits

• Salary of $66,179 per year.
• Full-time position with stable employment.