Final Documentation Specialist

NOV - Houston, TX

Full-time

Houston, TX

Machinery Manufacturing

About the position

The Final Documentation Specialist is responsible for creating, compiling, and producing various documentation types, including Manufacturing Record Books (MRBs), Supplier MRBs, User Manuals (USMs), and Declarations of Conformity (DoCs). This role involves ensuring the accuracy of documentation, training new employees, and maintaining compliance with company policies and procedures. The specialist will also communicate with internal departments and vendors to retrieve necessary documentation and ensure traceability for equipment shipments.

Responsibilities

• Create, compile, and produce applicable documentation such as MRBs, Supplier MRBs, USMs, and DoCs.
• Review MRBs/USMs for accuracy and provide correctional feedback as needed.
• Utilize engineering document database system to produce engineering USMs for customer equipment.
• Communicate with internal departments and vendors to correct traceability and retrieve missing documentation.
• Transmit electronic USM & MRB copies and print hard copies as required per customer contract.
• Train new employees on department processes and how to compile/review MRBs, Supplier MRBs, USMs, and DoCs.
• Generate equipment genealogy reports to confirm Build of Material (BOM) of component assemblies.
• Review and assure manufacturing documentation is available and traceability is verified before equipment shipment.
• Ensure traceability from warehouse picklists of Work Orders matches the ERP system.
• Keep an accurate schedule of assigned orders for timely delivery to meet deadlines.
• Transmit and communicate with Third Party companies for review and follow-up of Manufacturing Records Books for certification.

Requirements

• Knowledge of documentation processes and standards.
• Knowledge of MS Office Suites (Word, Excel, Outlook).
• Strong organizational skills.
• Strong verbal and communication skills.
• Ability to lift up to 50 pounds.

Benefits

• 401(k) Retirement Plan with company matching up to 5%.
• Competitive medical plans covering the entire family from the first date of hire.
• FREE preventative medical and dental care for the entire family when enrolled in an NOV medical/dental plan.
• FREE Basic Life and AD&D insurance for full-time employees.
• 3 weeks of paid vacation per year for full-time employees.
• Up to 11 paid holidays per year for full-time employees.