Finance and Grants Management Specialist

$93,871 - $109,557/Yr

Stanford University

Full-time - Mid Level

10,001+ employees

Educational Services

About the position

The Finance and Grants Management Specialist will manage proposal preparation and post-award activities for grants, contracts, and federal grants within the Division of Pulmonary, Allergy, and Critical Care Medicine (PACCM). This role involves collaboration with principal investigators and various departments to ensure compliance with university and government policies, as well as effective financial management of research projects.

Responsibilities

• Participate with principal investigator in the preparation of administrative components of proposals.
• Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
• Develop, prepare, and finalize project budgets, and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create effective forecasting and decision aides.
• Participate in contract closeout process; submit final reports and certificates.
• Compile information and documents needed for audit inquiries.
• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participate in and contribute to process improvements.
• Lead other staff in group projects and may participate as a mentor and provide cross-training as needed.

Requirements

• 2+ years of professional level accounting and/or finance experience.
• Bachelor's degree and year three of job-related experience, or combination of education and relevant experience.
• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Ability to complete Cardinal Curriculum I and II within the first year in role.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Competency in project management.
• Extreme attention to detail.
• Ability to work well independently, but also to seek or offer assistance when needed.
• Excellent time management and organizational skills.

Nice-to-haves

• Experience with current Stanford financial systems (i.e. ReportMart3, OBI, SeRA, etc.)
• Knowledge of RMG and OSR processes.
• Certified Accountant or Auditor or similar credential desired.

Benefits

• Career development programs
• Tuition reimbursement
• Generous time-off
• Family care resources
• Excellent health care benefits
• Free commuter programs
• Ridesharing incentives
• Discounts on products and services