Finance and Operations Director

Rothschild Doyno Collaborative - Pittsburgh, PA

Full-time - Mid Level

Remote - Pittsburgh, PA

11-50 employees

Professional, Scientific, and Technical Services

About the position

The Finance and Operations Director at Rothschild Doyno Collaborative will play a crucial role in managing the financial and operational workflow of a 32-person architectural and urban design firm. This position is responsible for overseeing financial operations, compliance, budgeting, and continuous improvement of office systems, while supporting the Principals in strategic decision-making. The role requires a collaborative approach to enhance the firm's operational efficiency and financial health.

Responsibilities

• Direct and manage financial operations reports and analysis.
• Maintain business records and compliance, issue payments, monitor cash position, and reconcile cash accounts and General Ledger accounts.
• Coordinate the monthly invoicing process and maintain accounts receivables.
• Prepare payroll, administer employee benefits and 401K plan, and manage timesheets.
• Coordinate preparation of tax reporting in collaboration with the firm's Accountant.
• Develop financial plans and forecasts, including reporting on the pipeline of new work and business development efforts.
• Oversee the office-wide budgeting process, synthesizing feedback, and proposing efficient resource utilization.
• Examine financial risks and gains for business initiatives.
• Engage in long-term financial planning and transactions.
• Coordinate quarterly financial meetings with Principals.
• Track and coordinate insurance renewals and processes.
• File and maintain corporate documentation.
• Direct and manage operational responsibilities including office systems effectiveness and continuous improvement.
• Develop contract standards, checklists, and project management tools.
• Enhance human resource systems and procedures, directing continuous improvement efforts.
• Manage workspace effectiveness.

Requirements

• 5+ years of professional experience in finance, budgeting, accounting, and/or operations in a comparable role.
• Experience as a key player in a collaborative environment.
• Proven project management skills, including setting timelines, determining deliverables, and engaging team members.
• Experience providing mentorship and direction to colleagues and consultants.
• Familiarity with Deltek Ajera software or comparable software is preferred.
• Experience with JUST Label is preferred.
• Bachelor's degree in accounting, finance administration, or equivalent; Master's degree preferred.
• Strong written, verbal, and visual communication skills.
• Clear understanding of financial and accounting principles in practice.
• Proficient in Excel.

Nice-to-haves

• Experience with Deltek Ajera software or comparable software.
• Experience with JUST Label.

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance