Finance Coordinator - Chemical & Biomolecular Engineering

$55,000 - $75,000/Yr

University of Illinois - Urbana, IL

Full-time - Entry Level

Remote - Urbana, IL

Educational Services

About the position

The University of Illinois at Urbana-Champaign is seeking a Finance Coordinator for the Department of Chemical & Biomolecular Engineering (ChBE). This full-time position is responsible for providing comprehensive financial oversight, reporting, and analysis for over 400 accounts, which encompass various funding sources including state, ICR, self-supporting, federal, and private grants, as well as gift and endowment funds. The Finance Coordinator will prepare detailed financial reports, gather relevant financial and academic data, and assist in developing strategies to manage accounts effectively, address short-term deficits, restructure ICR, and facilitate start-up funding. In addition to financial oversight, the role includes overseeing departmental expenditure approvals and purchasing processes through systems like Chrome River. The Finance Coordinator will track and analyze departmental expenditures, offering cost-saving suggestions and funding strategies while processing necessary expense, budget, and salary transfers. The position also involves reviewing endowment accounts, providing guidance on investment options and expenditure levels, and preparing reports for scholarship and fellowship fund usage. Furthermore, the Finance Coordinator will review and approve student account payments, foreign national payment requests, and bi-weekly timesheets, and assist the Associate Director of Finance and Administration (ADFA) in formulating summer instructional budget requests. Administrative responsibilities include overseeing operations in the ChBE office in the absence of the ADFA, which may involve temporary supervision of office staff. This position is crucial for ensuring the financial integrity and operational efficiency of the department, contributing to its overall mission and objectives.

Responsibilities

• Conduct financial oversight, analysis, and reconciliation of 400+ accounts for all expense types including state, ICR, self-supporting, federal, and private grants, and gift/endowment funds.
• Prepare reports, gather financial and academic data, and assist with devising strategies to manage accounts, short-term deficits, ICR restructuring, and start-up funding.
• Oversee departmental expenditure approvals and purchasing via Chrome River and other internal purchasing systems.
• Track and analyze departmental expenditures, offering cost-saving suggestions and funding strategies, and process any necessary expense, budget, and/or salary transfers.
• Review endowment accounts, offer guidance to ADFA regarding investment options and expenditure levels, and prepare reports and analysis for the use of scholarship and fellowship funds.
• Review/approve student account payments, foreign national payment requests, and bi-weekly timesheets.
• Assist the ADFA to formulate summer instructional budget requests.
• Oversee operations in the Department of Chemical and Biomolecular Engineering office in the absence of the ADFA, including temporary supervision of office staff.

Requirements

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.
• A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.

Nice-to-haves

• Master's degree in business administration, management, or a field related to the position.
• Five (5) years of professional experience in business, financial/account management and/or budgeting.

Benefits

• Hybrid work schedule (remote work and in-person work in Champaign-Urbana each week).
• Target salary range of $55,000 - $75,000, determined by candidate's credentials and alignment with position requirements.