Finance Manager - IHR Administrative Operations

$50,000 - $55,000/Yr

National Center For Supercomputing Applications - Urbana, IL

Part-time - Mid Level

Hybrid - Urbana, IL

About the position

The Finance Manager for IHR Administrative Operations is responsible for overseeing the operational and fiscal management of the Administrative Operations within Illinois Human Resources. This role serves as a finance and budgeting expert, consulting with leaders on budget planning, risk mitigation, and financial reporting. The position plays a critical role in strategic planning, finance, budgeting, and operational support, ensuring compliance with organizational policies and enhancing financial literacy within the department.

Responsibilities

• Serve as a resource to Assistant Chancellors on budget projections, hiring plans, and other resource planning activities.
• Generate and analyze reports contributing to the Annual Budget Report, recommending unit budget allocation to administration.
• Participate in the annual unit deficit review and the related reduction plans.
• Establish internal protocols and identify training opportunities to increase business/finance policy literacy within IHR.
• Provide financial statements and reports in response to ad hoc and other data requests for strategic planning and decision-making.
• Monitor fund balances to maintain financial stability and ensure compliance with organizational policies.
• Ensure funds are utilized appropriately according to fund type.
• Conduct regular reviews of monthly statements to identify discrepancies, ensure accuracy, and facilitate corrective action.
• Oversee C-FOAPAL maintenance, regularly evaluating existing strings and processing open/closure requests as appropriate.
• Manage ledger 3 self-supporting funds, including rate calculation processes and managing over/under recovery activities.
• Oversee the management and implementation of internal controls.
• Serve as a resource to IHR staff, providing guidance on business functions such as purchasing, contracts, and P&T-Card management.
• Lead optimization efforts by updating and/or creating standardized templates, checklists, file naming conventions, and reference material for IHR business procedures.
• Serve as a backup and/or delegate as assigned by the Executive Director of Administrative Operations.

Requirements

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.
• A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.

Nice-to-haves

• Comprehensive understanding of University systems, including how various systems interrelate both theoretically and in practical, day-to-day operations.
• Working knowledge of University of Illinois business policies, procedures, and financial systems.
• Graduate of the University of Illinois Business Administrators Certification Program.
• Demonstrated experience with Banner Program Codes and NACUBO Functions.
• Demonstrated experience with Ledger, 3 Self-Supporting fund types and associated rate setting.
• Demonstrated experience with Microsoft products, including Word, Excel, and Adobe Acrobat.