The University of Texas System - Dallas, TX
posted 3 months ago
The Finance Operations Coordinator position is a vital role within the Bioengineering department at the University of Texas at Dallas, located at the Texas Instruments Biomedical Engineering and Sciences Building on the East Campus. This position will collaborate closely with both UT Southwestern and UT Dallas to provide comprehensive budgeting, finance, and procurement support for a medium to large department within the School of Engineering and Computer Science. The successful candidate will work alongside department faculty and staff to manage financial and research administration, ensuring that the department's financial operations align with its goals and comply with all relevant regulations and university policies. In this role, the Finance Operations Coordinator will be responsible for overseeing the financial aspects of sponsored research accounts, providing guidance on agency-specific policies, university rules for spending, re-budgeting, and financial reporting. The coordinator will conduct monthly reviews and reconciliations of all transactions, ensuring accuracy and compliance with budgetary constraints. This includes meeting with faculty and cost center managers to discuss spending and projected expenses, thereby preventing over or under-spending based on available budgets. Additionally, the coordinator will handle day-to-day purchase requests for sponsored projects, prepare purchase requisitions, and coordinate travel arrangements for faculty and staff. This involves booking airline tickets, making hotel reservations, and processing reimbursements in accordance with university guidelines. The role also requires maintaining departmental Standard Operating Procedures (SOPs) and staying updated on university, state, and federal financial regulations. The Finance Operations Coordinator will be expected to engage in professional development to remain competent in their role and may be required to perform other duties as assigned.