Finance Operations Specialist

Aston Carter - Issaquah, WA

Full-time - Entry Level

Hybrid - Issaquah, WA

Administrative and Support Services

About the position

The Finance Operations Specialist is a pivotal role within the organization, responsible for providing comprehensive support across a wide range of back-office activities related to Procurement, Client Credit, Accounts Payable, and Finance/Accounting or Business Operations. This position is designed to enhance operational efficiency by supporting various teams through system support activities, documenting essential policies and procedures, identifying opportunities for process improvements, and managing assigned projects effectively. The ideal candidate will be instrumental in ensuring that all financial operations run smoothly and efficiently, contributing to the overall success of the organization. In this role, the Finance Operations Specialist will engage in ERP system maintenance, ensuring that all financial data is accurately recorded and easily accessible. They will also be responsible for processing employee expense reports, managing 1099 issuance procedures, and reconciling central airfare transactions. Participation in JSOX audits will be a critical aspect of the job, requiring a thorough understanding of Company Level Control documents. Additionally, the specialist will document policies and procedures related to Client Credit and Accounts Payable, ensuring compliance and operational excellence. The position emphasizes the importance of effective communication and customer service, as the specialist will interact with internal and external customers, business units, and co-workers. The role requires a detail-oriented individual who can analyze data, conduct research, and maintain accurate reports. The Finance Operations Specialist will play a key role in fostering collaboration among teams and proactively solving problems to enhance operational workflows.

Responsibilities

• Provide support for back-office activities in Procurement, Client Credit, Accounts Payable, and Finance/Accounting.
• Perform system support activities and maintain ERP systems.
• Process employee expense reports and manage 1099 issuance procedures.
• Reconcile central airfare transactions and participate in JSOX audits.
• Document policies and procedures related to Client Credit and Accounts Payable.
• Identify process improvement opportunities and manage assigned projects.
• Ensure effective communication with internal and external customers.

Requirements

• Experience with ERP system maintenance.
• Knowledge of employee expense report processing and 1099 issuance procedures.
• Familiarity with central airfare reconciliation and JSOX audit participation.
• Understanding of Company Level Control documents and policy documentation.
• Proficient in Client Credit and Accounts Payable procedures.
• Strong data analysis and research skills.
• Effective communication and customer service abilities.
• Proactive problem-solving and team collaboration skills.
• Detail-oriented with a focus on accuracy.

Nice-to-haves

• Experience in a hybrid work environment.
• Familiarity with financial reporting and analysis.

Benefits

• Medical, dental & vision insurance
• 401(k)/Roth retirement plan
• Basic/Supplemental Life & AD&D insurance
• Short and long-term disability insurance
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Transportation benefits
• Employee Assistance Program
• Paid Time Off (PTO), Vacation or Sick Leave