Financial and Administrative Officer

$81,500 - $150,100/Yr

University of California - Riverside, CA

Full-time - Mid Level

Riverside, CA

Educational Services

About the position

The Financial and Administrative Officer (FAO) at UCR ARTS is a key leadership role responsible for overseeing the business operations and facilities management of the organization. Reporting to the Executive Director and Senior Curator of Exhibitions, the FAO ensures that all administrative functions align with the museum's strategic goals. This includes financial management, grant oversight, facilities maintenance, and human resource management, while also representing the museum in communications with various UCR departments and external organizations.

Responsibilities

• Participates in the creation, maintenance, and reporting of operational and budget processes.
• Oversees and directs the management and maintenance of all UCR ARTS facilities, ensuring cleanliness and safety for public and staff.
• Develops and monitors policies and procedures for departmental operations, ensuring compliance with federal/state laws and university policies.
• Supervises the work of a department with responsibility for quality and quantity of work, including grant preparation and submission.
• Processes, updates, and maintains files on paperwork related to employment with the university, including payroll functions.
• Provides advisory support to the Executive Director and staff regarding purchasing policies and procedures.

Requirements

• Bachelor's degree in related area and/or equivalent experience/training.
• 6 - 10 years of related experience in financial and administrative roles.
• Solid knowledge of financial analysis and reporting techniques, human resources, and risk management planning.
• Demonstrated skills in employee supervision and HR administration.
• Excellent communication skills and a customer-centric approach.

Nice-to-haves

• Previous supervisory/managerial experience.
• Working knowledge of Museum IT management practices.
• Museum, film, hospitality, or cultural attraction experience.

Benefits

• Generous employee benefits package including health insurance, retirement plans, and paid time off.