The University of Texas System - Austin, TX
posted 4 months ago
The Financial and Operations Specialist position at the College of Natural Sciences, University of Texas at Austin, is a full-time role that plays a crucial part in supporting the Director for Operations in managing the financial operations of various units and programs under the Associate Dean. This position is integral to the day-to-day financial management, which includes budget and account administration, financial reporting and analysis, and ensuring compliance with internal controls and risk management protocols. The role is designed for individuals who are committed to fostering a work environment that supports the mission of the University, which is to contribute positively to the world through education and research. In this role, the specialist will be responsible for reviewing and approving financial transactions using various university systems, including the UT Mainframe and Workday. This encompasses handling contracts, procurement, payments, and travel expenses. The specialist will act as the primary point of contact for financial matters within the Undergraduate Education division and will oversee tasks related to Office of Human Resources and DocuSign. Additionally, the position involves facilitating budget creation and adjustments, ensuring accurate fund transfers between university accounts, and providing guidance on financial policies and procedures to programmatic staff. The specialist will monitor account balances, expenditures, and encumbrances, reconciling accounts to maintain accurate financial records. Analyzing financial performance and recommending strategies to support financial goals will also be key responsibilities. The role requires ensuring compliance with federal, state, and university policies, as well as making recommendations to streamline internal processes for greater transparency and risk reduction. Other duties may include supporting special projects and staffing events within the College of Natural Sciences.