The Trustees Of Columbia University In The City Of New York - New York, NY
posted 3 months ago
The Officer of Administration position at Columbia University is a vital role under the direction of the Senior Manager of Finance and Operations. The incumbent will collaborate closely with various departments to maintain, implement, and optimize Standard Business Processes in alignment with both University and government policies. This position is integral in providing relevant training to center and department staff on financial processes and procedures within the School of Engineering and Applied Science (SEAS). The Financial Operations Analyst will actively engage in updating and creating training materials that encompass financial content. Responsibilities include monitoring the daily processing of payments, procurement requests, journal entries, vendor management, and purchasing card transactions using the university's financial records system, ARC (Accounting and Reporting at Columbia). The incumbent will ensure the accuracy of vouchers recorded in ARC and submitted for departmental approval, which includes accounts payable, procurement requisitions, purchasing cards, and internal transfers. In addition to these tasks, the role requires collaboration with departments to facilitate transactions and communicate policy and procedural improvements. The incumbent will interpret and relay established university accounting and purchasing policies to faculty, staff, and students regarding travel and business expense reports, invoices, purchase orders, consultant contracts, and subcontracts. They will also be responsible for researching and reconciling discrepancies between external vendors and university stakeholders regarding payment requests. Establishing and maintaining strong working relationships with faculty, university offices, and colleagues across departments is essential. The incumbent will also make recommendations to enhance operational efficiency, develop procedures for implementing changes, and assist the Assistant Director of Procurement and Compliance in ensuring that all administrators and business officers are informed of these changes.