Ohio State University - Columbus, OH
posted 2 months ago
The Financial Operations Senior Coordinator position at The Ohio State University is a vital role within the CFAES Office of Advancement, focusing on fiscal and administrative support. Under the direction of the CFAES Director of Campaign and Advancement Operations, this position is responsible for managing the department's financial operations, including the initiation, processing, and documentation of all departmental spending. This encompasses day-to-day expenses, event costs, and special project expenditures. The coordinator will serve as the department's Pcard manager, ensuring compliance with university policies and acting as a liaison with the fiscal service center and vendors regarding bid waivers, contracts, and vendor approvals. As the senior fiscal representative, the coordinator will provide guidance and training to team members on the use of Workday, the university's financial management system. In addition to financial management, the coordinator will handle travel arrangements for staff, ensuring adherence to university travel policies and training new employees on travel processes. The role also involves managing checks, donations, and deposits, requiring interaction with Development Officers to confirm donor intent and appropriate gift funds. The coordinator will maintain essential departmental documents, including organizational charts and staff lists, and will oversee the physical inventory of supplies and promotional items. Furthermore, the coordinator will manage capital and non-capital assets, ensuring accurate tracking and reporting, and will assist in onboarding new staff members by coordinating IT setups and training. The position requires strong organizational skills and the ability to manage multiple tasks effectively. The coordinator will also be responsible for scheduling meetings, including Gift Fund Review meetings, and will initiate and process Gift in Kind submissions, ensuring all necessary documentation is completed accurately. This role is integral to the success of the CFAES Office of Advancement, contributing to a culture of inclusivity and collaboration while upholding the university's core values of excellence, diversity, and integrity.