Financial Operations Specialist (FL, USA)

Aeg Fuels - Miami, FL

Full-time

Miami, FL

Merchant Wholesalers, Nondurable Goods

About the position

The Financial Operations Specialist at AEG Fuels plays a crucial role in ensuring the accuracy and efficiency of the invoicing and vendor payable processes. This position is responsible for issuing precise invoices to customers and managing related vendor payables, which are essential for maintaining the financial integrity of the company. The successful candidate will demonstrate a strong attention to detail, excellent organizational skills, and the ability to problem-solve effectively. Communication skills are paramount, as the role requires interaction with various departments to resolve issues and ensure smooth operations. In this role, the Financial Operations Specialist will follow established processes and procedures to produce customer receivable invoices and review vendor payables. This includes verifying the accuracy of incoming vendor payables and identifying any discrepancies. The specialist will work closely with the Regional Fin-Ops Manager and the Financial Operations Distribution Manager to ensure that all assigned tasks meet the anticipated turnaround times. Clear communication is essential, especially when issues arise that could hinder successful processing. The position also involves maintaining awareness of the status of incoming documents in DocuWare, including vendor payables and customer service requests, and adhering to established priority processing guidelines. Collaboration with the Accounting Team is necessary to address any issues during the financial close process, and the specialist will assist the CSR Team with credit and rebill requests for customer invoices. A strong emphasis is placed on understanding the tasks at hand, adapting to changes, and maintaining a positive attitude while being of service to colleagues. The role encourages initiative in learning and progressing to more complex transactions, making it a dynamic and engaging position within the company.

Responsibilities

• Follow established processes and procedures in producing customer receivable invoices.
• Review and process vendor payables according to established procedures.
• Verify the accuracy of incoming vendor payables and identify inaccuracies.
• Communicate confidently with other departments to resolve issues.
• Coordinate closely with the Regional Fin-Ops Manager and Financial Operations Distribution Manager to meet turnaround times.
• Clearly communicate any issues that may prevent successful processing.
• Maintain awareness of the status of incoming documents in DocuWare throughout the day.
• Collaborate with the Accounting Team to address issues during the close process.
• Assist the CSR Team with credit/rebill requests for customer invoices.
• Support other team members as needed.

Requirements

• Minimum of 1 year of experience in an office environment.
• High school diploma or GED required; Associate degree preferred.
• Ability to problem-solve complex issues using multiple resources.
• Detail-oriented with strong organizational skills.
• Solid professional communication skills.
• Ability to work well in teams and independently.
• Strong proficiency in Microsoft Excel, Outlook, and desktop applications.

Nice-to-haves

• Experience in financial operations or invoicing processes.
• Familiarity with DocuWare or similar document management systems.