Financial Secretary

$29,120 - $31,200/Yr

Andover United Methodist Church - Andover, KS

Part-time - Entry Level

Andover, KS

1-10 employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Financial Secretary at Andover United Methodist Church is a part-time position that plays a crucial role in the financial operations of the church. This position requires a commitment of 12 hours per week, with specific working hours on Monday from 8:30 AM to 5 PM and Tuesday from 8:30 AM to 12:30 PM. When Monday is a holiday, the workdays will shift to Tuesday and Wednesday. The Financial Secretary will be responsible for maintaining the confidentiality of all financial information and will need to demonstrate grace and professionalism when interacting with church members and visitors in the office. The primary responsibilities include managing the church's financial records, which involves receiving and processing funds collected, maintaining an Excel spreadsheet for the count team, and ensuring that all contributions are accurately recorded in the Church Windows software. The Financial Secretary will also be responsible for verifying bank balances against the general ledger, managing accounts payable and receivable, and preparing payroll for hourly employees. This role requires a high level of organizational skills and attention to detail, as well as proficiency in Microsoft Excel and Word. In addition to the core responsibilities, the Financial Secretary will assist the treasurer with annual audit reports and respond to any auditor inquiries regarding contributions. The position may also involve accepting additional duties as assigned by the church leadership, making it a dynamic role within the church's administrative team.

Responsibilities

• Respect the confidentiality of all aspects of the position.
• Maintain competency in Excel and Word software.
• Provide grace in meeting people who come into the office.
• Receive funds collected and maintain an Excel spreadsheet for the count team.
• Determine when the count team is ready to process funds.
• Help the count team code items and verify deposits.
• Post contributions to Church Windows software.
• Keep spreadsheets of memorial gifts and print/process giving statements.
• Work with the person responsible for receipts of designated gifts and bequests.
• Open all mail and verify bank balances monthly against the general ledger.
• Approve bills for payment, code them, and indicate due dates for the Treasurer.
• Receive funds from all sources, record them, and print/distribute reports of funds received.
• Collect and approve hourly employee timecards, prepare payroll spreadsheets, and track vacation schedules.
• Assist the treasurer in collecting annual audit reports and respond to auditor questions about contributions.
• Accept additional duties as assigned.

Requirements

• Proficiency in Microsoft Excel and Word software.
• Experience in finance and administrative roles.
• Strong data entry skills and attention to detail.
• Excellent organizational skills and ability to manage multiple tasks.
• Experience in bookkeeping.